Experience

  • PROJECT SECRETARY

    at SEPCO ELECTRIC POWER CONSTRUCTION CORPORATION

    April 2019 - at Present

    Dubayy

    Filed and recorded all the incoming/outgoing files to the project team, categorized various transmittal, documents, drawings and other project documentation. Documented outgoing and contractor/vendor transmittal. Produced a daily progress report in a timely manner, which involved gathering information from various resources and creating excel (formulated) spreadsheet with technical details that engineer/manager used as log reference for all activities on the design project. Manage client office documents for several engineers assign for project refinery and assist several engineer/project manager. Established filling system for new Projects (Scanned, converted, filled and zipped files electronically. Arrange for travel documentation, booking arrangement for the assigned team engineers.

  • EXECUTIVE SECRETARY AND ADMINISTRATOR

    at KEYTECH SECURITY INTERNATIONAL LTD.

    October 2014 - April 2019

    Dubayy

    Performs a variety of software packages such as Microsoft Word, Excel, Power point, Access, QuickBooks Accounting Software and Security Solution Application to produce correspondence and documents and maintain presentation, records, spreadsheet and databases Tied up with marketing team for client quotation request and contracts. Deal with the client for contract and quotation follow up, delivery, collection and approvals. Oversee Purchase of Materials and Supplies Participate in Contract Negotiations and Manage Inventory Updating and maintaining the PRO/HR database e.g. scanning passports, labor contracts, labor cards and visa details. Responding to staff queries on visa/labor/passport related matters. Provide admin support to different department of the company. Arranging permits for stocktaking, labor cases and providing all the documents needed.

  • HR RECEPTIONIST

    at BIN HENDI ENTERPRISE

    October 2012 - October 2014

    Dubayy

    Answering visitors, employee queries. Processing incoming mail and setting appointments and arranging meetings Maintaining calendars of HR management team Preparing Final settlements, Gratuity, leave salary and all employee benefits. Compilation & processing of attendance data in the system. Maintaining employee’s personal files and records. Tracking attendance, maintaining leave record, issue letters, etc. Keeping track of Confirmation, appraisal and Increments of employees. Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter Etc. Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting. Short-listing the resumes based on desired skills and experience. Responsible for Hotels and Flight reservation. Processing payroll which includes ensuring vacation and sick time are tracked in the system.

Education

  • COMPUTER SCIENCE

    at UNIVERSITY OF STO. THOMAS (BICOL)

    2003 - 2009 (6 years) Bicol

Services offered

  • EXECUTIVE SECRETARY, SECRETARY, HR AND PURCHASE ASSISTANT

    In depth knowledge of software
    application and Microsoft Office
    suites (MS Word, Excel, Power
    Point) and internet-telephone
    operations.
    • Professional verbal and written
    communication skills.
    • Accuracy and exemplary
    planning and time management
    skills.
    • Excellent organizational skills and
    confidentiality.
    • Self-sufficient and proactive.
    • Customer service orientation and
    willingness to work in a flexible
    schedule and high workload.
    • Documents financial transactions
    by entering account information
    • Familiarized process in project
    management procedures/
    document control in terms of
    transmittal, technical queries.
    • Quick learner of new software
    applications.
    • Can work within a busy office
    environment, and support office
    teams in order to ensure the
    smooth running of day-to-day
    activities.
    • Goal Oriented and with positive
    attitude

Languages

  • English Native

Hives