An efficient, organised and approachable person who is always willing to help work colleagues out. Possessing fast and effective secretarial skills, and having a strong administrative background with knowledge of the latest office management techniques and experience.
Shipping Coordinator/ Company Secretary
Abadan Star Shipping and Cargo July 2016 - at Present-Oversees all shipping and receiving for the unit. Organizes, distributes and verifies the work of others and participates in their training.
-Verifies all incoming shipments for correct waybill information and visible damage. Communicates and follows up on discrepancies with suppliers, publishers, freight companies, custom brokers. Communicates with others to ensure shipping related problems are resolved.
-Ensures that merchandise is processed, including labeling and pricing, and forwarded to appropriate sales and storage areas.
Administrative works such as:
-organising and servicing meetings (producing agendas and taking minutes)
-recruiting, training and supervising junior staff
-implementing new procedures and administrative systems
-liaising with relevant organisations
Dar Almadina Manpower April 2013 - June 2016• Greets visitors and answering calls.
• Maintaining Archives
• Assist Office Staff in maintaining files and databases.
• Monitors office operations
• Taking notes dictating from the boss.
• Prepares reports, presentations, memorandums, proposals and correspondence.
• Arranging travel or booking of ticket
• Composing and sending emails to the sponsors or clients.
• To insure quick and smooth collection of all the outstanding balances
• Update A/R account on daily basis.
• To prepare invoices of all the bills.
• Monitoring customer account detail for non-payment, delayed payment and other irregularities
• Monthly salary sheet.
• Preparing payable.
• Preparing job order.
Secretary / Cashier
Al Fathimiya Company- Venus Hypermarket June 2010 - December 20121. Customer relations.
2. Answer phones.
3. Receipt of cash – bank deposits, posting / reconciliation of utility receipts
4. Utility account maintenance / billing, dealing with delinquent accounts
5. Filing, records management and reference library.
6. Safety committee secretary (monthly function)
7. Office Supply inventory maintenance / ordering.
8. Performs executive duties for Administration
9. Backup Accounts Payable function
10. Postage meter maintenance
11. Business license maintenance / billing
Asiatype Inc. June 2007 - April 2010 Compare original marked-up material with printouts and, where necessary, mark
corrections on the printout using standard edit notations
Check spelling and stylization of documents using the GC Style Manual and
standard grammar, punctuation conventions; ensuring accuracy and consistency
Check formatting and layout of printed pages, including indents, typeface, heads
and corners, dateline, and page numbers, while ensuring accuracy and
consistency; marking corrections as required
Check section and subsection numbering to ensure that they are in consecutive
Communicate in a timely and effective manner to resolve questions and to ensure
that errors are properly corrected
Perform final quality checks on page layout and printed products prior to shipping
2016 - 2016
( years) Dubayy
Bachelor in Office Administration
Polytechnic University of the Philippines
2003 - 2007
( years) National Capital Region