An Executive Secretary to versatile Manager, applies exceptional secretarial skills while overseeing both smaller and larger administrative teams, HR duties includes recruitment, payroll, training & development

Experience

  • Senior Secretary

    at PINEHILL PLANTATIONS (MALAYSIA) SDN BHD

    September 2010 - at Present

    Kuala Lumpur

    Work in a fast-paced environment, giving full administrative and secretarial support to the Executive Deputy Chairman (Tan Sri). To attend the Pinehill Group of Companies incoming and outgoing correspondences and distribute the accordingly. To handle incoming mails/faxes and coordinate functions related to Malaysian Associated Indian Chamber of Commerce and Industry (MAICCI) as Tan Sri is the President of MAICCI. To update and remind Tan Sri of all Board of Directors Meeting. To screen all incoming/outgoing calls, faxes from direct line. To perform typing of letters and perform Bahasa Malaysia to English translation and vice versa. To schedule appointments and attending to guests/visitors To assist on festival eg. Printing cards and sending invitation to clients. Work in a fast-paced environment, giving full administrative and secretarial support to the Executive Deputy Chairman (Tan Sri).

  • Administrative cum Human Resource Manager, 06 FEBRUARY 2015 – MARCH 2016

    at AL AHMANIAA SDN BHD

    February 2015 - March 2017

    Selangor

    Manage and oversee the support of daily operations of the Company’s Finances, Business Planning, Human Resource, Office and Facilities Management. Successfully setting up a startup company Handle entire office administration and led the across planning & budgeting of administration expenses & work towards minimizing operational expenses/cost To organize all activities that facilitate the smooth running of an office Provides supplies by identifying needs for reception, mailroom, stationeries and printed materials and forms by obtaining requirements, negotiating price, quality and delivery Assisting in business travel arrangements such as completing travel form, booking flight and hotel reservations, etc. Managing office pantry and supplies to ensure smooth running of the office (sufficient water & pantry supplies, pest control and etc., Responsible for the overall smooth operation of HR Department

  • Personal Assistant

    at IS IKHLAS SUCI (M) SDN BHD

    April 2014 - February 2015

    Selangor

    Working in Facility Management Sector assisting in daily administrative works: - • Main responsibilities include handling incoming and outgoing correspondences and distribute accordingly, replying to all the emails with and without supervision, • Scheduling of appointments and attending to guests/visitors • Preparing proposal for clients and recruiting clients (Business Development task) • Preparation of Contract and Agreement and maintain proper filing for contracts • Liaise with Travel Agency on ticketing and visa applications • Making travel accommodation for senior staff • Preparation of Minutes of Meeting • Purchasing machineries and chemical for clients and ensure its delivered on time • Control & purchase of office stationery • Responsible to take charge of office keys • Responsible for telephone directory and call card • Ensure smooth filing systems. • Other duties as and when required

  • Personal Assistant

    at PROGRESSIVE INSURANCE BHD

    July 2005 - August 2010

    Kuala Lumpur

    Perform administrative and secretarial support to the Finance Department of the Insurance Company and assistance to the AGM (Finance) and Manager (Finance). To prepare and process all general insurance correspondences relating to Finance Department and other written materials. Recording the Department / Exco Minutes of Meetings. Keying in staff performance review (targets) form and job description half yearly. Update and recording leaves taken by the department staff. To take safe custody of the letter of indemnity and return upon request for bonds received from underwriting Department. Assisting the Finance Manager in preparing the annual financial statements. To take charge of the Bank Negara Malaysia/Persatuan Insurance Am Malaysia’s submission deadlines and ensure that all submissions submitted before the due date. Helping Treasury Department to prepare letter and other correspondences to banks. Arranging for traveling and accommodation for HOD and other finance staff.

  • Secretary

    at KUMPULAN PERUNDING (1988) SDN BHD

    July 2000 - May 2005

    Selangor

    Provide secretarial support to the Managing Director of the Company. Preparing, typing, and formatting correspondences and other written materials for senior management. Coordinate Admin Staffing meeting; includes writing of minutes and assignment. Up-date client’s database / information. Travel arrangements & booking air tickets /Checking & circulate e-mail, facsimile etc and screening calls. Reception work; all the front desk duty such as manning the telephone system, handling the receipt and dispatch of documents etc. Staff attendance record, handling of visitors and guest. Registration & renewal of licenses & membership. Library borrowing activity and handling confidential documents and files. Coordinate meeting, compiling reports, prepare minutes of meetings. Maintaining up to date filing systems including filings

  • Admin Executive

    at YAMAMOTO SEISAKUSHO (M) SDN BHD

    May 1997 - July 2000

    Selangor

    Act as an Independent Admin Executive and assist the MD on the day to day administrative duties. Handling & liaising with passport renewal, extension of permit & visa for expatriate (Bangladeshi & Japanese). Handling Import & Export of shipment and follow up with the necessary custom documentations. Dealing with complaints and inquiries from customers. Control & purchase of office stationery Making travel & hotel reservations, Prepare payments for invoices & Billing & filling

Education

  • Bachelor of Business Administration

    at St.George University International

    1999 - 2003 (4 years)

  • Diploma in Computer & Business Studies

    at College Kota, Puchong

    1997 - 2000 (3 years) Kuala Lumpur

Services offered

  • Administrative cum Human Resource Manager

    Manage and oversee the support of daily operations of the Company’s Finances, Business Planning, Human Resource, Office and Facilities Management.

    Successfully setting up a startup company

Knowledge and keywords

Languages

  • English Elementary

  • Malay Elementary

Hives