I am searching for a new challenge where I can utilize my skills, experience and knowledge within the company. Overall, I had the opportunity to work with most of the best hotels, law firms as well as corporate companies.

Experience

  • Legal Secretary

    at Oficina 701, Inc.

    July 2013 - at Present

    San Juan

    Organize calendar with deadlines of the courts, and scheduling hearings, trials, depositions in/out of Puerto Rico, teleconferences, and meetings. Maintain and update legal and general files. Draft routine legal documents for review by attorneys Draft pleadings, subpoenas, summons, discovery requests and responses, correspondence, interrogatories/answers to interrogatories, extrajudicial claim letters (cartas de interrupción), letters, exhibits, trial preparation documents, affidavits, and other legal documents. Receive and redistribute incoming correspondence. Receive telephone calls and greet visitors, clients, experts witnesses. Responsible for e-filing pleadings in the local courthouse thru SUMAC, diligence summons and subpoenas for local and federal courthouses. Audit, at the end of the year, all the cases entered during the year. Responsible in ordering material office supplies; USPS stamps and Internal Revenue Stamps. Administrative functions in the office.

  • Legal Secretary

    at O'Neill & Borges Law Firm

    March 2011 - March 2013

    San Juan

    Scheduling and maintaining calendars to assigned lawyers for: conferences, hearings, trials, appointments, meetings, depositions and travel itineraries. Maintain and update legal files and general files. Completing research projects as assigned, drafting letters and memos. Draft pleadings, subpoenas, summons, discovery requests and responses, correspondence, interrogatories/answers to interrogatories, letters, exhibits, trial preparation documents, affidavits, and other legal documents. Receive and redistribute incoming correspondence. Receive telephone calls and greet visitors, clients, experts' witnesses. Perform transcribe legal documents and business correspondence. Responsible for filing pleadings, summons and subpoenas for local, federal and administrative courthouses. Responsible for filing manually the “Indice Notarial” on a monthly basis of each Notary Public. Processed monthly travel expenses. Maintained updated the Pending Matters, file Review closed cases.

  • Legal Secreatary

    at Saldaña, Carvajal & Vélez-Rivé Law Offices

    July 2009 - March 2011

    San Juan

    Scheduling and maintaining calendars to assigned lawyers for: conferences, hearings, trials, appointments, meetings, depositions and travel itineraries. Maintain and update legal files and general files. Completing research projects as assigned, drafting letters and memos. Draft pleadings, subpoenas, summons, discovery requests and responses, correspondence, interrogatories/answers to interrogatories, letters, exhibits, trial preparation documents, affidavits, and other legal documents. Receive and redistribute incoming correspondence. Receive telephone calls and greet visitors, clients, experts’ witnesses. Perform transcribe legal documents and business correspondence. Responsible for filing pleadings, summons and subpoenas for Local, Federal and Administrative courthouses. Responsible for filing manually the “Índice Notarial” on a monthly basis of each Notary Public. Processed monthly travel expenses, and administrative functions in the office.

  • Executive Assistant

    at Meet Puerto Rico; previously named Puerto Rico Convention Bureau

    August 2007 - June 2009

    San Juan

    Worked with Executive VP & Chief Operation Officer in the Sales & Marketing Department. Gave support to the department. Maintained media contact listings up-to-date. Preparation of presentations and other special projects, as well as monthly report. Generated Request for Payments (RFP’s) for invoices received. Maintained files, records, and data in accordance with established procedures. Managed Executive Vice President’s calendar, sales meetings, site inspections, etc. Draft letters, memos and documents, and receiving and revising all End of the Month Reports with its supporting documents from the Directors of Sales and supporters. Processed the monthly travel expenses of the Exec. Vice President, auditing expense reports of Regional Directors of Sales and Sales Managers. Receiving, distributing and delegating to Director of Sales the Request for Proposal; Prepare “clippings” of hospitality industry news/interests.

  • Legal Secretary

    at Schuster Aguiló LLP

    November 2000 - August 2007

    San Juan

    Responsible for scheduling and maintaining calendars to assigned lawyers for: conferences, hearings, trials, appointments, meetings, depositions and travel itineraries. Maintain and update legal and general files. Completing research projects as assigned, drafting letters and memos. Draft pleadings, subpoenas, summons, discovery requests and responses, correspondence, interrogatories/answers to interrogatories, letters, exhibits, trial preparation documents, affidavits, and other legal documents. Receive and redistribute incoming correspondence. Receive telephone calls and greet visitors, clients, experts' witnesses. Perform transcribe legal documents and business correspondence. Responsible for filing pleadings, summons and subpoenas for Local, Federal and Administrative courthouses. Filing the “Índice Notarial” monthly. Processed monthly travel expenses.

  • Legal Secretary

    at McConnell Valdes LLC

    September 1999 - October 2000

    San Juan

    Maintain calendar of active cases Arrange conferences, meetings, depositions and travel itineraries. Maintain and update legal files and general files. Draft pleadings, subpoenas, summons, discovery requests and responses, correspondence, interrogatories/answers to interrogatories, letters, exhibits, trial preparation documents, affidavits, and other legal documents. Receive and redistribute incoming correspondence. Receive telephone calls and greet visitors, clients, experts witnesses. Responsible for e-filing pleadings in the local courthouse, diligence summons and subpoenas for Local, Federal and Administrative courthouses. Responsible for filing manually the “Índice Notarial” on a monthly basis of each Notary Public. Processed monthly travel expenses.

  • Administrative Assistant

    at Xerox The Document Company

    May 1999 - September 1999

    San Juan

    This was a temporary job to cover up a vacation leave. I was working in the Service Department. Gave support to the staff and technicians. Taking calls and communicating with the technicians giving them the problems of the customers' claims.

  • Administrative Assistant

    at PRAICO Life (MAPFRE)

    September 1998 - May 1999

    San Juan

    This was with a temporary job to cover a maternity and vacation leave in the Sales & Marketing department. Support all the Sales Managers with their expenses and production reports. Screening calls, greet clients and customers.

  • Administrative Assistant

    at Crowne Plaza Hotel & Casino

    December 1996 - September 1998

    San Juan

    Worked in the Sales and Marketing Department with three Sales Executives. Responsible of updating and follow up on items in the executive agenda. Prepared corporate, group and wholesaler proposals and/or contracts. Responsible in receiving the sales leads by: PRTC, PRCB, and Travel Receptors: Travel Services, Rico Suntours, American Express Travel, and delegated to the Sales Executives. Prepared presentations, and sales kits. Coordinated appointments, meetings and conferences, and travel itineraries. Maintained updated filing records. Responsible to process on a weekly and a monthly basis the Sales Reports. Maintained and distributed the sales mailings. Responsible to inspect and verify all the corporate reservations rooms according to the corporate standards and procedures established. Processed monthly travel expenses. Administrative functions in the office.

  • Administrative Assistant

    at The Condado Beach Trio (Carnival Hotels)

    August 1992 - December 1996

    San Juan

    Worked with the Executive Sales & Marketing Director and support three Sales Executives. Responsible of updating and follow up on items in the executive agenda. Prepared corporate, group and wholesaler proposals and/or contracts. Responsible in receiving the sales leads by: PRTC, PRCB, and Travel Receptors: Travel Services, Rico Suntours, American Express Travel, and delegated to the Sales Executives. Prepared presentations, and sales kits. Coordinated appointments, meetings and conferences, and travel itineraries. Maintained updated filing records. Responsible to process on a weekly and a monthly basis the Sales Reports. Maintained and distributed the sales mailings. Responsible to inspect and verify all the corporate reservations rooms according to the corporate standards and procedures established. Processed monthly travel expenses. Administrative functions in the office.

  • Administrative Assistant

    at Caribe Hilton Hotel

    August 1991 - August 1992

    San Juan

    Worked with the Executive Sales & Marketing Director and support three Sales Executives. Responsible of updating and follow up on items in the executive agenda. Prepared corporate, group and wholesaler proposals and/or contracts. Responsible in receiving the sales leads by: PRTC, PRCB, and Travel Receptors: Travel Services, Rico Suntours, American Express Travel, and delegated to the Sales Executives. Prepared presentations, and sales kits. Coordinated appointments, meetings and conferences, and travel itineraries. Maintained updated filing records. Responsible to process on a weekly and a monthly basis the Sales Reports. Maintained and distributed the sales mailings. Responsible to inspect and verify all the corporate reservations rooms according to the corporate standards and procedures established. Processed monthly travel expenses. Administrative functions in the office.

  • Administrative Assistant

    at Signal Caribe Inc.

    August 1987 - August 1991

    Trujillo Alto Municipio

    Worked with the Human Resources Director. Transcribed letters and memos and business correspondence. Prepared presentations and reports. Coordinated appointments, meetings and conferences, and travel itineraries. Maintained updated employees’ personnel files. Responsible to prepare and process the Verification of Employment; and SINOT forms from the Puerto Rico Labor Department among others. Responsible in entering manually the Employees Time Cards on a weekly basis. Receiving, prioritizing, noting important items and redistributing mail. Receiving and screening telephone calls and clients and visitors. Coordinated special activity events. Administrative functions in the office.

Education

  • Office Systems -Administrative Secretary

    at Universidad del Este

    2000 - 2003 (3 years) Carolina Municipio

Services offered

  • Administrative Assistant and Legal Secretary

    I have a vast experience in the administrative and legal industry. Proficiency in Microsoft Office: Word, Excel, PowerPoint, Corel WordPerfect, Worldox, Outlook and Internet.

    Organize and prioritize work; team player; customer service oriented; responsible; discreet; bilingual.

Knowledge and keywords

Languages

  • English Conversation

  • Spanish Native

Hives