I am an Experienced Professional - Admin/Secretarial/EA Positions with 10 + years’ experience in UAE. Having a strong, excellent written and communication skills can work independently wherein I can leverage my experience, knowledge & expertise to achieve corporate goals.

Experience

  • Team Secretary

    at Vogue International

    February 2019 - at Present

    Ash Shāriqah

    • Responsible for diary management of the Chairman, organizing internal and external meetings. Organizing travel and logistics including flights, visa requirements, hotel accommodation, as per schedules and providing secretarial support for meetings as and when required by the Management. • Maintaining a high standard of confidentiality. • Manage the central team online and physical document filing system and keeping an accurate record of database and filling systems.Providing support to the Executive Management (Chairman) by attending to his private matters as requested, including family needs, which requires a high level of discretion, empathy, flexibility and confidentiality. • Coordinating with the Logistic Department and ensuring supplies, stock, materials, and packages are processed through the warehouse system efficiently and safely. Tracking orders to ensure timely deliveries and ensuring standard policies and procedures are compiled and legal requirements are met.

  • Team Coordinator

    at Al Zeyarat Medical Centre

    December 2017 - December 2018

    Ash Shāriqah

    • Responsible for providing administrative support in the preparation of correspondence, reports, schedules, confidential materials and all administrative duties which includes managing calendars, arranging travel, meetings and arranging visas as and when required to the management. • Keeping strict confidentiality in performing duties . Manages fire/safety/security functions for the office. • Assist the management in all the administration functions and to carry out administrative duties as assigned in line with the department standards and procedures. • Liaising with medical insurance companies and overseeing the day-to-day office operations. • Ensure the efficient day-to-day running of the Director Office administrator requirements. Support with clerical duties according to the demand of the director/department workload; and performing other duties and responsibilities related to the Management Office from time to time.

  • Office Manager

    at Eversafe Fire and Safety Equipment LLC

    September 2015 - July 2017

    Abū Z̧aby

    • Responsible for formulating, executing and monitoring the business strategies including market expansion/ business growth plans to help the company achieve its goals and objectives. Looking after the Health, Safety and welfare of employees- Negotiating salaries, contracts. Ensuring office policies and procedures are being adhered. • Manage personnel files and make sure they are up to date and secured. Taking care of the entire on-boarding process. Sourcing and screening CVs and Job applications coordinating with various departments/person to ensure everything is in place for the new hire. Working closely with the company PRO for documents related to Employment & Residency visa sponsorships of employees. Managing the HR department, planning and supervising the day to day activities and handling customer support.

  • Executive Administrator

    at Global Trust Enterprises

    December 2013 - September 2015

    Dubayy

    • Directly reporting to the Managing Director, over-looking the business activities and providing updates and supervising day to day operations on a daily basis. Handling personal and confidential files and records of the Managing Director including correspondence, staff documentation. • Assisting the Sales Department in the submission of Technical, Price Quotations to the clients. • Working closely with Logistic Manager in Managing orders, arranging stock of materials and equipment to ensure they meet needs. • Preparing weekly, monthly reports for the management and updating the status accordingly. • Negotiating and Continually reviews freight costs, transportation rates, and/or the prices of raw materials to keep costs down where possible. • Act as liaison between the Managing Director, subordinates or others, by transmitting directives, instructions, and assignments and following up on the status of assignments.

  • Admin Executive cum Personal Secretary to the CEO

    at Lulu International Exchange

    March 2010 - October 2013

    Abū Z̧aby

    • Responsible for CEO’s meeting organization, diary management, Email management, ‎travel and hotel arrangements, preparing presentations, client relationship and follow up ‎with the business development team.‎ • Ensure all outgoing correspondence, reports, submissions and briefings submitted ‎to the CEO conform to the organization’s presentation, style, format and content ‎protocols. Able to respect and follow boundaries of being confidential and work with integrity.‎ • Independently carrying out a portfolio of responsibilities under the department’s purview, such as managing committees, securing approvals, and providing expert guidance and assistance wherever required. • Responsible for Guest Management and Coordinating with different country heads as and when required and doing correspondence related to the Work portfolio. • Coordinating with PRO for arranging visas for management staffs for travelling to Various countries

  • Branch Supervisor

    at Empost

    September 2008 - November 2009

    Abū Z̧aby

    • Implementing all required safety programs and provide required training to employees to enhance operation efficient working of all employees. Resolve all customer issues and maintaining a high standard of services in branch and prepare accurate records. Answering queries and doubts from the call centers as and when required • Coordinating between the Embassy and the customers and helping them to solve their grievances. • Managing and supervising the Help Desk as well as the counters and seeing to it that they do their work properly and accurately. Accepting and Receiving the applications from the agents and posting the applications to the Embassy for processing as well as Collecting and verifying the cash as per the application received and posting the applications to the embassy. Clearing the doubts of the subordinates as and when required. • Coordinating with the operations department for the delivery of the urgent shipments,

  • Admin Assistant

    at Ahalia Hospital

    December 2004 - September 2008

    Abū Z̧aby

    • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. • Looking after the Ministry of Health / Health Authority of Abu Dhabi (HAAD), work which includes arranging papers for New Application for Doctors, Nurses and Technicians. Analyzing Weekly Reports and Monthly Reports from All Clinics and Pharmacies and informing the Auditor. Attending Pharmacy and Clinical Meetings. • Liaising between offices of the Northern Emirates, Peripherals, manage staff support services. • Coordinating and performing a wide variety of administrative, secretarial and programme support activities.

Education

  • MBA

    at Bharathiar University

    2001 - 2004 (3 years) Chennai - Tamil Nādu

  • Diploma in Practical Business Accounts and Taxation

    at Swati Management and Financial Services

    1998 - 1999 (1 year) Mumbai Suburban - Mahārāshtra

  • Diploma In Financial Management

    at All India India Institute of Management Studies

    1996 - 1997 (1 year) Chennai - Tamil Nādu

  • Certificate Course in Financial Accounting

    at Star Computer Education

    1996 - 1996 (1 year) Mumbai Suburban - Mahārāshtra

  • BCOM

    at University of Mumbai

    1991 - 1995 (4 years) Mumbai Suburban - Mahārāshtra

Services offered

  • Team Secretary

    • Responsible for diary management of the Chairman, organizing internal and external meetings. Organizing travel and logistics including flights, visa requirements, hotel accommodation, as per schedules while travelling and providing executive and administrative support. Monitoring, incoming and outgoing correspondence, within Chairman’s Office including phone calls, emails and walk-ins, ensuring correct department distribution and providing secretarial support for meetings as and when required by the Management.
    • Maintaining a high standard of confidentiality with regards to any information exchanged or received. Liaising and coordinating any task to ensure it’s completed for the executive team.
    • Manage the central team online and physical document filing system and keeping an accurate record of database and filling systems. Responsible and maintaining travel expenses on a monthly basis within the Management Team, and submitting invoices to the finance department at the end of the month.
    • Providing support to the Executive Management (Chairman) by attending to his private matters as requested, including family needs, which requires a high level of discretion, empathy, flexibility and confidentiality.
    • Making follow up, undertaking business information research and liaising with other departments and external offices outside UAE and ensuring that all agreements related to workplace management are negotiated in coordination with the procurement team, are monitored in relation to service delivery, reviewed and renewed on a timely basis.
    • Coordinating with the Logistic Department and ensuring supplies, stock, materials, and packages are processed through the warehouse system efficiently and safely. Tracking orders to ensure timely deliveries and ensuring standard policies and procedures are compiled and legal requirements are met.

  • Team Coordinator

    • Responsible for providing administrative support in the preparation of correspondence, reports, schedules, confidential materials and all administrative duties which includes managing calendars, arranging travel, meetings and arranging visas as and when required to the management.
    • Keeping strict confidentiality in performing duties and managing execution and follow up of training and development programs. Coordinating with consultants and candidates for scheduling appointments with the management of various employee issues. Manages fire/safety/security functions for the office.
    • Assist the management in all the administration functions and to carry out administrative duties as assigned in line with the department standards and procedures. Responsible for the preparation of the necessary experience certificates and other documents as deemed necessary by the Director Office.
    • Liaising with medical insurance companies and overseeing the day-to-day office operations.
    • Ensure the efficient day-to-day running of the Director Office administrator requirements. Support with clerical duties according to the demand of the director/department workload; and performing other duties and responsibilities related to the Management Office from time to time.

  • Office Manager

    • Responsible for formulating, executing and monitoring the business strategies including market expansion/ business growth plans to help the company achieve its goals and objectives. Looking after the Health, Safety and welfare of employees- Negotiating salaries, contracts. Ensuring office policies and procedures are being adhered.
    • Manage personnel files and make sure they are up to date and secured. Taking care of the entire on-boarding process. Sourcing and screening CVs and Job applications coordinating with various departments/person to ensure everything is in place for the new hire. Working closely with the company PRO for documents related to Employment & Residency visa sponsorships of employees. Managing the HR department, planning and supervising the day to day activities and handling customer support.
    • Coordinating with the purchasing department and communicating between suppliers, retailers and customers and negotiating the prices.
    • Maintaining logs and records of inventory and warehouse stock and executed orders. Ensure that goods are reached to the end – user on time without any delay.

  • Executive Administrator

    • Directly reporting to the Managing Director, over-looking the business activities and providing updates and supervising day to day operations on a daily basis. Handling personal and confidential files and records of the Managing Director including correspondence, staff documentation.
    • Assisting the Sales Department in the submission of Technical, Price Quotations to the clients. Doing correspondence with supplier/clients and single point of contact between Management, Clients, and supplier. Prepare monitor and submit Purchase Orders to suppliers and making Follow up and coordinate with Finance Department for payments to be executed on time as per agreed terms with the Supplier.
    • Working closely with Logistic Manager in Managing orders, arranging stock of materials and equipment to ensure they meet needs. Tracking shipment of final products according to customer requirements. Communicating with suppliers, retailers and customers on a daily basis. Maintaining logs and records of warehouse stock and executed orders. Coordinating with logistics staff (e.g. truck driver's) according to availabilities and requirements.
    • Preparing weekly, monthly reports for the management and updating the status accordingly. Prepare accurate invoices, and arranging same day deliveries wherever possible. Facilitating the shipping of products from one destination to another and arranging transportation, schedule staff, and deliveries to meet customer demand with little to no delay. Coordinating delivery and taking steps to avoid quality control issues.
    • Negotiating and Continually reviews freight costs, transportation rates, and/or the prices of raw materials to keep costs down where possible. Streamlines shipping and transportation processes. Maintaining contact with persons in similar roles with internal and external affiliates. Preparing shipping documents and ensuring that updated records of orders, suppliers and customers are accurately maintained.
    • Act as liaison between the Managing Director, subordinates or others, by transmitting directives, instructions, and assignments and following up on the status of assignments. Carry out other duties as required.

  • Personal Secretary

    I have experience working as Personal Secretary to the top management

Languages

  • Arabic Elementary

  • English Conversation

  • Hindi Conversation

  • Tamil Conversation

  • Urdu Conversation

  • Malayalam Conversation

  • Marathi Conversation

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