Administrator / Document Controller
at Mott MacDonald Limited
April 2018 - at Present
Receiving Transmittal from DNO through Aconex via email. Download Transmittal and Transmittal letter for specific DNO project and save on SharePoint as per sequence and Transmittal No. After Downloading the Transmittal, updating the DNO Master Outgoing Register. All incoming transmittal from DNO related to those documents which we issued previously, so we need to update in next column of that document no with the information provided in transmittal. Forwarding the Aconex email including SharePoint link to specific discipline as per the transmittal. After completing the formatting process, issuing through Aconex to DNO and updating in register. Receiving documents from Engineers to upload through Wrench. Download documents for specific CPE project and save on SharePoint as per sequence and Transmittal No. After Downloading the documents, distributing to concerned department and engineers & designers to review it.
Project Administration Assistant
at Star Services LLC
April 2016 - December 2017
Collate DCS project related information and documents scan and organize through IT department an ‘electronic’ data room. Also required to administer and monitor project related documentation and track progress through various systems. Data room is assigned for all the IB plant’s drawing and information on site (TAWEELAH) which needs to be scanned and then collated and filled in a system. Required to devise a filling system that ensures easy access to the documents. General admin duties such as entering PR and RFP’s etc into the site procurement system plus other miscellaneous project and business-related admin work from arranging meetings, progressing security passes (CICPA), obtaining information from various locations on site etc. Assumes responsibility for working with DCS project team members and maintaining complete and accurate records for multiple jobs – working with multiple project managers, engineers and accountants.
Divisional Secretary / Document Controller
at Mott MacDonald Limited
September 2007 - December 2014
Exposure in Engineering design office, experience in leading a small group of Document Controllers, managing Site Document Control team, in addition to the execution of my own document control duties. Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures. Design and development of advanced project document control system for the business. Responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary. Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
at BISE Abbottabad
2004 - 2006 (2 years) Khyber Pakhtunkhwa Province