Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Mississauga


LOCATION: Mississauga, Ontario (CA-ON)

Why you should join us:

Are you a professional and experienced Administrative Assistant who is highly organized, takes the initiative to get things done, is always looking for ways to continuously improve, and thrives in a fast-paced environment? In this position, you will directly support the General Manager, Downstream Finance, and the Downstream Controllers group, providing outstanding administrative support across 7 locations in Canada and the US.

Key Accountabilities

- Manage the logistics of monthly and quarterly leadership meetings, including coordination of the agenda, documents and attendees
- Provide calendar management for the General Manager's and Directors' calendars, addressing frequent changes and other reprioritization
- Schedule and organize weekly/monthly team meetings
- Schedule and coordinate presentation materials and set-up technology forTownhalls, including remote work locations (Sarnia, Montreal, Denver, Commerce City, Edmonton and Calgary)
- Prepare monthly expense reports and analysis for budgeting purposes
- Support business processes and organizational initiatives
- Respond to requests and inquiries, developing strong relations with administrative colleagues and internal stakeholders at all levels
- Prepare new hire information and coordinate all on-boarding details
- Manage comprehensive travel arrangements
- Coordinate team-building events and activities at multiple office locations as requested by the leadership team
- Oversee, administer, and champion technology, particularly telecommunications and relevant new applications to enhance multi location interaction

We'd like to review your application if you have…
Must-haves (minimum requirements):

- Five years of administrative work experience in an equivalent role
- A high school diploma or General Education Diploma (GED)
- Strong computer skills, including expert-level Microsoft Office skills in Outlook and Powerpoint (and Yammer/internal media channels)
- Excellent interpersonal, teamwork, and communication skills
- A high level of curiosity, engagement and willingness to learn
- A proven high level of attention to detail, undertaking all work in a planned, methodical, and accurate manner to meet tight deadlines
- Adaptability and you are able to accommodate multiple requests from key stakeholders in a diplomatic manner
- Alignment with our values

Preference for:

- Experience supporting multiple leaders
- Proficiency with SAP, Livelink, Skype, and other telecommunications applications
- A continuous improvement attitude with a hardworking positive demeanor ready to face a dynamic and changing work environment

Where you'll be working, your work schedule, and other meaningful information:

- You will work out of our Downstream head office in Mississauga, located at 2489 North Sheridan Way
- Hours of work are a regular 40-hour work week, Monday to Friday

Why Suncor?

We are Canada's leading integrated energy company with a business portfolio that includes oil sands development and upgrading, offshore oil and gas production, petroleum refining, and product marketing under the Petro-Canada brand. Our global presence offers rewarding opportunities for you to learn, contribute, and grow in a variety of career-building positions. We live by the value of safety above all else - do it safely, or don't do it. Our strong track record of growth and a focus on sustainability mean tremendous potential for the future. Learn about our mission, vision and values .

In addition to rewarding job opportunities, we offer an attractive employee package, including:

- Competitive base salary, compensation programs, and an annual incentive program
- Flexible benefits package
- Rewarding pension and savings plans

Stay connected to us:

- Follow us on LinkedIn, Facebook and Twitter for the latest job postings and news
- Join our Talent Community and sign up to receive customized job alerts
- Read our Suncor Connections newsletter to see what we're doing in the communities we live and work in

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request. Check out our social goal to learn how we are working to build greater mutual trust and respect with the Indigenous Peoples in Canada.

Please note that our job postings are typically open for two weeks, so don't delay, apply now.

JOB CATEGORY: Business Professionals

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