- Entry level
- No Education
- Salary to negotiate
EXECUTIVE ASSISTANT (m/f) *
This is a permanent position with Munich Re Canada, Life & Health.
Key Accountabilities Senior Leader Support
Effectively manages the calendars of assigned senior leadership team members ensuring their schedules are current, conflict free, and that agendas are planned as proactively and efficiently as possible.
Coordinates, prepares and distributes support materials in advance of upcoming meetings.
Manages the daily schedule of the Senior Leader(s), bringing to their attention any matters that require immediate action.
Handles, analyzes and responds to incoming telephone calls.
Provides responsive and proactive support in managing all requests from supported senior team members. These requests will vary, but may include preparation and coordination of reports, communications, spreadsheets, client correspondence and meetings.
Coordinates meetings; including booking meetings, meeting set-up, preparing agendas and other material as required, coordinating logistics, ensuring all support material are distributed in advance and taking minutes, as required.
Organizes and may participate in off-site strategy sessions and annual planning reviews. Researches and books logistics, prepares agendas, takes minutes and follows-up on action items.
Completes expenses in an accurate and timely manner.
For both domestic and international travel arrangements, ensures complex flight arrangements, accommodation and other travel related requests are well managed. Develops itineraries that are well thought out, and ensures travel is booked in advance and clearly communicated to the traveler.
Provides travel related monitoring and assistance outside of business hours when needed.
Act as subject matter expert on CWT online portal (myCWT) to all travelers as needed.
Support complex travel requirements of employees that otherwise do not have executive assistant support as needed.
Software and Technology Support
Using well developed software skills provide advanced expertise and support with complex MS Office documents (incl. Word, Excel and PowerPoint) for all members of the executive team as required.
Act as subject matter expert for Telepresence, and meeting room technology including ClickShare and teleconferencing systems.
Qualifications First and foremost, the successful candidate will demonstrate a natural desire to provide exceptional support and service to the members of the senior leadership team and other internal clients with initiative and energy. The successful candidate must be enthusiastic, and service oriented with exceptional attention to detail. She/he must be flexible, as there will be occasions where hours worked will be outside of the normal work week schedule. In addition, we are looking for the following qualifications;
Strong command of the English language; French language skills considered an asset.
Proven success in a similar role supporting senior leaders within the financial services / insurance industry.
Exposure and experience working in a global and/or international setting is highly desired.
Client Service: a natural desire to provide outstanding client service.
Communication: strong writing skills and a pleasant demeanor in conversation and on the telephone.
Enthusiasm: a positive attitude that is evident in everything done.
Multitasking: able to balance many priorities and conflicting demands, remains calm and focused at all times, with a strong attention to detail.
Initiative: always looking for better ways of doing things and raising new ideas; able to make things happen with little or no direction from others; strive for excellence.
Discipline: exhibits consistent motivation in the successful achievement of tasks.
Team Player: ability to collaborate and enjoys working with others as part of a team.
Sociability: friendly, outgoing and well-liked by others.
Diplomacy: a strong sense of confidentiality, tact and diplomacy.
Advanced knowledge and proficiency of MS Office (Outlook, Excel, PowerPoint).
Strong aptitude for technology.
Must be available to work outside of regular working hours.
About the company
Munich Re is one of the world’s leading risk carriers and stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. The Group operates in all lines of insurance, with around 45,000 employees throughout the world and combines primary insurance and reinsurance under one roof.
Besides our capital base, the foundation of our success is knowledge and competence – qualities that benefit clients and staff alike. As a world-class reinsurer, we invest a great deal in maintaining our knowledge lead and foster the innovative strength and expertise of our more than 11,000 employees in reinsurance. We motivate by offering a wide variety of responsible tasks with clear objectives, and cultivate a team spirit. Our corporate culture is defined by performance, mutual respect and trust. All this makes us an attractive employer providing global career development opportunities and prospects.