Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Delhi



Field Programme Associate

Job Posting: 13/May/2019

Closure Date: 03/Jun/2019, 4:59:00 PM

Organizational Unit: FAO Representation in India, FAIND

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-6.

Primary Location: India-New Delhi

Duration: Fixed term: one year with possibility of extension

Post Number: 2007260

CCOG Code: 2102b


The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments


FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

FAO is a partner agency of the Global Environment Facility (GEF), to address the world's most challenging environmental issues related to biodiversity, climate change, land degradation, chemicals, and international waters. GEF provides grants to countries to meet these challenges whilst contributing to key development goals, such as food security.

In this context, FAO India is currently initiating the implementation of the "Green-Ag: Transforming Indian agriculture for global environmental benefits and the conservation of critical biodiversity and forest landscapes" Project under the GEF -6 cycle. This seven-year project will focus on five states (Rajasthan, Madhya Pradesh, Mizoram, Odisha, and Uttarakhand). It seeks to harmonize priorities and investments between India's agricultural and environmental sectors so that national and global environmental benefits can be fully realized without compromising India's ability to provide and develop rural livelihoods and meet its food and nutrition security and social (particularly gender) goals

Main Purpose

The Field Programme Associate plays a lead role in the coordination of field programme/project support services for the FAO Representation. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the Country Office.

Supervision Received/Exercised

The Field Programme Associate reports to the Assistant FAO Representative (Programme). He/she works with wide latitude for independent action and gives guidance and advice to clerical and/or junior programme support staff. He/she works collaboratively with various Project Management Units operating under the Country Office and also with the administrative staff of the Country Office.

Working Relationships

The Field Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the Organization. The incumbent collaborates closely with colleagues in the Subregional and Regional offices and relevant headquarters departments, ensuring the quality and consistency of programme and project support services.

Key Functions/Results

- Ensure effective operational support to the FAO field programmes and projects executed in the country; ensure consistency with the Organization's operational requirements and the country's rules and regulations;
- Participate in the identification, formulation and preparation of programme, project and workplan proposals for the country in line with the new Project Cycle Guide; participate in the preparation of draft project documents; ensure high quality and consistency;
- Ensure that the necessary financial and human resources are in place and that the appropriate goods and services are procured for the effective functioning of projects, in collaboration with others on the project team;
- Coordinate the monitoring and review of project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; coordinate the review of inputs, expenditures and time frames; identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints;
- Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials;
- Coordinate the collection, maintenance, distribution and consolidation of technical and operational data. ensuring that all project-related data and documentation is up-to-date in the Field Programme Management Information System (FPMIS);
- Analyze and summarize data from various sources, including FAO corporate systems, draft periodic or ad hoc management reports, verify data, answer queries and obtain additional information on transactions and operational matters;
- Prepare and finalize correspondence of operational nature regarding programme / project matters; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required;
- Ensure appropriate recording and administrative processing of requests and inputs for FAO's assistance received by Government, donors or other organizations;
- Review current processes and make recommendations to improve programme/projects' operational and administrative procedures;
- Perform other duties as required.

Impact Of Work

The incumbent's work impacts directly on the smooth and efficient operations of the field programme/project activities of the Country Office. He/She plays a lead role in the coordination and provision of the programme operational support services for the successful achievement of the Office's mandate.


Minimum Requirements

Education: Secondary School Education. Specialized training in project management and programme operations.

Experience: Five years of experience in administrative/ financial/ planning/ programming/ budgeting activities for both Regular Programme and Projects.

Languages: Working knowledge (Level C) of English .

IT Skills: Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange). Ability to effectively use project management software and other information systems/databases.


- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement

Technical Skills

- Extent of trainings in project management support and programme operations support
- Extent of knowledge of corporate information systems such as Oracle, COIN (Country Office Information System) and FPMIS (Field Programme Management Information System) is an asset
- Knowledge of the communication and documentation management standards
- Knowledge of administrative procedures and policies
- Knowledge of organizational structure

Desirable Qualifications And Skills

- Familiarity with FAO and/or UN field programme management procedures and guidelines i
- Limited Knowledge of another FAO language (Arabic, Chinese, French, Spanish, Russian)


FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency



- FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
- Candidates may apply from any geographic location
- Selected candidates need to reside or to relocate within commuting distance from the FAO office at their own expense. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence
- No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
- Other similar positions may be filled from this vacancy notice
- For additional information visit the FAO employment website:


A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:


- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
- Incomplete applications will not be considered
- Only applications received through the recruitment portal will be considered
- Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to apply well before the deadline date
- If you need assistance please contact:


Hives where you can find this job offer