Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Warsaw


Corporate and Investment Bank- Executive Assistant Corporate and Investment Bank - Executive Assistant

As an Executive Assistant within the Investment Bank, you will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach. Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

- Advanced, proactive diary management, facilitating swift set-up of client meetings
- Complex, high volume email management (where applicable)
- Direct day-to-day interactions with Managing Director and Head of IB Poland and work in international environment with other offices outside Poland
- Client facing position, internal and external client handling. Gate keeping both in person and over the phone
- Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
- Event management (organizing all logistic aspects of various events hosted by the Head of IB Poland: client closing dinners, small conferences)
- Meeting, conference calls, telepresence set up - internally and externally
- Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
- Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations
- System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management
- Become integral part of business, understand group priorities and Banker expectation
- General administration duties (Room bookings, filing, photocopying, faxing)
- Partnership with assistants across the CIB group to provide coverage for absence where necessary

Essential skills/experience:

- Minimum 3 years of professional experience as executive assistant in one of the top international corporations (strategic consulting firms, tier I investment banks, international legal counsels)
- Professional client handling and relationship building with all client, Bankers and cover groups
- Full competency in diary management, can apply good judgment and has an understanding of competing priorities
- Strong, executive communication style
- Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
- Can demonstrate pro-activity and ownership within a role
- Strong technical capabilities
- Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
- Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively
- Is flexible, willing and open to change
- Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
- Has a high level of attention to detail and delivers high quality results
- Has an understanding of the culture of Investment Banking and the Corporate Bank
- Is a team player who can build networks and work in partnership. Solution orientated
- Is driven and can manage expectations through communicating proactively and often across different hierarchies. Can quickly grasp the political landscape and key people within the organization
- Has potential to act as a role model to their peers e.g. lead by example
- Bi-lingual: Excellent Polish/ Very good English

About J.P. Morgan's Corporate & Investment Bank:

J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at .

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.

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