Job description


  • Entry level
  • No Education
  • Salary to negotiate


Position Description
Reports to
Director, Real Estate
Mission/purpose of the Job
UD trucks has a large factory, R&D center and HQ building in Saitama, and 140 customer center throughout Japan. 
Real Estate department (RE) manages overall lands and facilities UD owns or leases. The department mission is “RE contributes continuous growth of UD’s business by providing strategic solutions on investment, divestment and operation of the lands and facilities”
This position is responsible for delivering projects of new construction, rebuilt, renovation office moving and etc. by achieving agreed project goals by mangeing the team. Definition of project goal (schedule, cost, quality), agreement of the goal with stakeholders and commitment to achieving the goals are the key factors for this position and team to be successful.
To be successful for the person, to understand US’s core values and to work by demonstrating his/he competency about ownership, time management and result oriented.
Scope, Key responsibilities/Accountabilities
Team management 
• Develop and set team’s mission and goals following the department goals
• Develop and update a project governance model and implement audit
• Train team members to achieve their goals
• Compliance of team members and vendors with Volvo and UD policy and rule, and local regulations
• Manage team performance and develop a monthly report format to show achievements, on-going project status and risks
• Create monthly project status update and budget vs. actual spend report 
• Foster the team culture as follows
    o Result-oriented, ownership and challenge spirit
    o Commitment to achieve agreed goals
    o Proactive approach and solution providing
Project management
• Manage projects of new construction, renewal, renovation, office moving and etc.
• Define a project goal with scope, cost, schedule, resources and organization, and agree them with stakeholders
• Control design quality of workplace to secure UDT core values with cost efficient solutions
• Identify risks, develop risk mitigation plan and manage the risks during the projects
• Optimize project scope by providing strategic solutions from RE perspective and find a better result from the company perspectives.
• Coordinate and manage execution approval processes (Execution planning, Budgeting, Building Permit, Operational Permit etc.)
• Change management
• Manage and implement PM/design/CM company hiring process with procurement department depended on size of project. 
• Secure efficient and effective use of properties after hand-over by involving Property & Facility mgt team in critical decision.
• Ensure safety around construction sites for both employees as well as vendors
• Ensure environmental safety by construction and demolition.
• Expectation control of  all stakeholders
• Participate in supplier selection process executing by Indirect Procurement department
• Work with Business Control (BC) for financial process by submitting required data
• Secure that all relevant project documentation (digital/hard documents) is archived•
Key targets and results
• Achieve department and team goals
• Achieve personal goals
• Regular update of team perfomance and on-going project status
• Team performance meeting with agreed targets
• Completion of projects meeting with agreed cost, schedule and quality
• Good quality control of design and constructon meeting with Volovo and UD ’s standard
• Zero imcompliance
• Zero loss of human life
Key competencies
• Team management skill
• Leadership to achieve agreed goals by proactively driving of projects
• Logical analysis and report
• Challange spirits to lead changes
• Resultoriented goal setting and priodecal report
• Communication skill to create relaiable relationship woith stakeholders
Essential educational and/or training qualifications and certificates
• Bachelor or Master of Architecture or similar training/experience in real estate or construction project management
• Minimum 3 year experience on team management
• Minimum 5year experience on construction proect managet
• Knowlage of building and facilities
• PC skill
Preferred experience and knowledge 
• Experience to set up project governance model
• Additional knowledge of construction practices, contracts and quantity surveyor.
• PC proficiency and good

About the company

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines. The Group also provides complete solutions for financing and service. The Volvo Group, with its headquarters in Gothenburg, employs about 100,000 people, has production facilities in 19 countries and sells its products in more than 190 markets.

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