Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Göteborg


AstraZeneca R&D Information

The R&D Information (RDI) function is accountable for delivery to AstraZeneca’s Science Units - Innovative Medicines & Early Clinical Development and Global Medicines Development. R&D Information is a global function located across multiple geographies including United States, Sweden, United Kingdom, Japan, China and India.

The core objective of R&D Information is to be a world-class partner to the Science Units in the successful progression of the drug pipeline. As part of AstraZeneca IT, R&D Information is accountable for the end to end delivery of Information and IT services in line with customer expectations and the available budget and resources. Alongside the delivery and management of scientific solutions and services, the function provides expertise in Informatics and in scientific Information.

Key Accountabilities

Personal Assistant Accountabilities

Provide administrative services to the senior team, coordinating complex meetings and off-site events, diary arrangements, monitoring inbox and very complex travel in line with AZ policy
Proactively manages external and internal requests for time and information from Senior Leaders to ensure their time is optimally managed.
Liaise with IT staff and or  customers on non-typical, sensitive or complex issues and effectively resolve issues
Participate in establishing an understanding of (internal, external) customer requirements to ensure that planned activities and services meet needs, and in monitoring those services and activities to ensure requirements are fully met
Organize, control and deliver specific administrative activities to achieve personal and team targets under guidance
Could be called upon to provide interim administration support as needed examples of which could include:- support to union and consultation forums in conjunction with HR, specialist support for specialist external requests as well as holiday cover to support other Senior Leaders in the IT organisation.
May be called upon to provide additional project administration activity where needed to support of Senior Leadership teams.
Create iBuy orders, Order Prid/accounts, order passerkort/parking approvals.
Order new Computers.
Keep track of all contractors, contract renewal and other agreements.
Manage Accruals for projects
Is able to operate and interact with members of SET and their EA’s in a professional manner
IT Office Management Accountabilities

Act as office liaison to provide a service which supports all IT staff in a particular location(s) in a geographic area as agreed.
Ensures office space, facilities, meeting environments are available for IT use – liaising with facilities management and site leadership teams to ensure office accommodation for IT is fit for purpose and sufficient
Acts as the site lead promoting office events, policies, news etc. using appropriate technology e.g. Chatter
Adopts the role of subject matter expert, as appropriate, to support the adoption of new and existing administrative technologies which are enterprise in nature and support all staff e.g.:- Time and Expense systems, new Microsoft platforms etc.
Required Skills & Knowledge

Prior administrative experience
Ability to follow processes
Good written and verbal communication skills
Good skills in the use of office equipment and PC applications
Good Customer Service Skills
Excellent stakeholder management skills
Ability to operate at senior levels in the organization
Change management
Preferred Skills & Knowledge

Relevant vocational qualifications
Specialist knowledge in relation to administrative/business support activities in the relevant area
Team management skills
AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised.

About the company

AstraZeneca is a global, science-led biopharmaceutical company that spans the discovery, development, manufacturing, distribution and worldwide commercialisation of primary care and speciality care medicines.

We believe the best way we can help patients is to focus on breakthrough science in order to uncover disease mechanisms and develop novel, targeted therapies that interact with them. This is at the heart of our purpose as a company: to push the boundaries of science to deliver life-changing medicines.

We invest in distinctive science in three main therapy areas where we believe we can make the most meaningful difference to patients: oncology; cardiovascular and metabolic diseases; and respiratory, inflammation and autoimmunity. Our science exploits our rare combination of capabilities in small molecules and biologics, immunotherapies, protein engineering technologies and devices. These are reinforced by a strong focus on translational science and personalised healthcare capabilities. We build on our own capabilities by collaborating with world-renowned scientists and academic institutions and partnering with like-minded science-led companies.

Through leading in science, we are confident that we can transform the lives of people around the world and deliver value to our shareholders.

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