Job description


  • Entry level
  • No Education
  • Salary to negotiate


Role synopsis
The Payables Assistant Manager supervises a team comprising of professionals, and is accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance.

Key accountabilities
Manage more complex & unique portfolio/countries for a fluid business with challenging and constantly changing requirements and demands.
Establish & manage relationships with stakeholders of different levels of seniority.
Ensure the team's accurate and timely delivery of AP services (i.e. invoice, payment, report preparation & analysis, etc.) in accordance with SLAs.
Manage the performance of the BPO, to ensure delivery of AP services to Businesses in accordance with SLAs
Manage and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected.
Ensure the team fully complies with the BSI Standard and reports on a timely and correct basis to the Internal Control team on ledgers for which the team is responsible.
Work with the relevant Internal Control team to maintain CET’s currently owned within the team and facilitate CAR team reviews and internal and external audit review. Responsible to design solutions to close internal control gaps.
Provide AP related advice and information to staff across the GBS and its Business Partners as and when required. The role is expected to provide extensive & value added analysis with proposal & recommendations
Maintain a robust process with proper controls and high attention to detail in order to ensure complete, accurate and timely payment processing to vendors.
Manage & perform regular review on the exception management process.
Manage and supervise team members to ensure tasks are completed in an accurate and timely manner.
Regularly track and resolve outstanding issues that have been escalated, or further escalate to the necessary parties.
Implement best practices for the AP process and proactively identify, propose and implement continuous improvement opportunities in existing processes within the team.
Leadership Expectations: The role holder is expected to live up to BP's Leadership Expectations; set the tone for the behaviours and actions of the team; manage talent and build processes from the point of building long term capability for the organization; Instil a sense of purpose; set clear direction and boundaries; provide the space for colleagues and partners to be at their best; maximize value for BP.
Carry out people management responsibilities in accordance with the organization’s policies and applicable laws, including:
Plan, assign and direct work.
Appraise performance; provide feedback and coaching, and reward and discipline employees.
Provide opportunities for learning and self-development, and facilitate the development of technical competencies.
Continuously strive to build a culture of high-performance.
Essential Education
Bachelor’s Degree in Finance, Accounting or related field.

Essential experience and job requirements
Minimum of 6 years of experience in general accounting and/ or accounts payable operations.
Minimum of 3 years of experience in leading, developing and/or coaching teams.
Other Requirements (e.g. Travel, Location)

Desirable criteria & qualifications
Previous experience in leading, developing and coaching teams.
Shared service centre experience.
Experience in using ERP
Advanced skills in Excel
Good oral and written communication in English.
Relocation available

Travel required

Is this a part time position?

About BP
Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future. Global Business Services (GBS) is BP’s shared services organisation. GBS add value by standardising and modernising business activities, whilst maintaining a robust control environment and driving operational excellence. There are five GBS Centres globally, situated in Europe, Africa, Asia, America and ANZ and Central

About the company

The world has an ever-increasing demand for energy, and BP discovers, develops and delivers oil and gas across the globe. We’re capturing existing sources while enhancing the potential of renewable and alternative energy. How? By making the most of our world-class assets and investing in new technologies. Above all, though, by recruiting, developing and rewarding talented people. People like you.

Specialties: Upstream – Oil & Gas Exploration & Production, Subsurface, Wells Subsea, Mechanical, Electrical, Process, Civil, Drilling,, Completion & Intervention Engineers, Geoscientists, Professionals in Finance, Business Development, Procurement, Communications etc.

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