Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • East London

Description

Immediate start!! Senior PA Secretary needed to support a Board Member and a small team of 4 for a major international firm based in the City for an initial 6 month fixed term contract. It's a true Senior PA Secretary role, responsible for confidential information, planning, reports, diary and working at senior level across the business. The rest of the role is providing secretarial support to 4 team members who are fairly self sufficient.

As Senior PA Secretary you will be responsible for:


- Provide proactive secretarial and administrative support.
- Organise and service meetings including providing agendas, taking accurate notes and minutes and ensuring effective follow up action.
- Produce quality documents and reports ensuring a high standard of accuracy and presentation is maintained.
- Travel arrangements national and international, making cost effective decisions.
- Deal with correspondence and composing written replies on behalf of the team and taking follow-up action where appropriate, redirecting if necessary.
- Drafting and typing of documentation including e mail correspondence, schedules and reports of a complex nature.
- Operate a bring-forward system for the Senior team within the business team and ensure ready access to all relevant papers and supporting documentation for meetings.
- Make bookings for venue, refreshments and equipment.
- Manage budgets, applying cost centre management.
- Provide required reports and reporting any discrepancies within the budget.
- Carry out research and other project related activities

What's important for the ideal candidate to have is:


- Integrity, trust and discretion
- Confident, articulate and able to work on their own initiative
- First class written and communication skills and strong attention to detail
- Outstanding organisational skills
- Priority setting - excellent prioritisation skills with the ability to anticipate work needs and a proactive/forward thinking approach
- Professional and personable

Immediate start!! Senior PA Secretary needed to support a Board Member and a small team of 4 for a major international firm based in the City for an initial 6 month fixed term contract. It's a true Senior PA Secretary role, responsible for confidential information, planning, reports, diary and working at senior level across the business. The rest of the role is providing secretarial support to 4 team members who are fairly self sufficient.

Due to the number of responses we receive to our advertisements we are unable to respond individually to each application. If you do not hear from us within 7 days you may assume you have not been selected this time - but you are welcome to apply for any future vacancy you feel you are suitable for. Thank you for your interest in Acme Appointments.

  • access
  • due
  • ms project
  • secretary
  • typing