Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Wandsworth

Description

Overview of the job


This is an administrative job in an establishment


Summary


The jobholder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.

This is a non-operational job with no line management responsibilities.


Responsibilities, Activities and Duties


The job holder will be required to carry out the following responsibilities, activities and duties:


Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:


- Performance
- Audit and Compliance
- Finance (Stock taking / Prisoner monies, valuables / Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- Her Majesty’s Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration

Undertake other administrative tasks including:


- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder


Responsibilities

Please refer to Job Description

Benefits

Benefits


- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A civil service pension
- Annual Leave
- Public Holidays
- Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.


Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ