Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • London


Job Description - Business Assistant (LON00010Y)

Business Assistant


Primary Location United Kingdom-London-London

Discipline Administration

Job Posting 15-May-19

Business Assistant

Closing date: 31st May 2019

Why Arup?

Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s built environment. Together we help our clients solve their most complex challenges – turning exciting ideas into tangible reality as we strive to find a better way and shape a better world.

Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.

About this career opportunity…

An exciting opportunity has arisen for a Business Assistant to provide a comprehensive level of confidential administrative support to UKIMEA Chair on a 1:1 basis, and to seek new opportunities to take on operational and administrative tasks to relieve the burden on that leader.

The Business Assistant will seek opportunities to take on or proactively re-allocate tasks to more appropriate owners, and will be responsible for managing, and taking complete ownership of, the Leader’s diary, managing conflicts and suggesting solutions. You will also establish protocols for actioning email, manage the Leader’s task list, and share information with others as appropriate, as well as provide cover for other Assistants on confidential and urgent matters, working collaboratively with the Business Support Team during busy spells or periods of leave.

The Business Assistant is a vital role and will require the post holder to maintain a high level of standards by recognising key stakeholders, understanding and keeping up to date with the Leader’s business and projects, and developing a good understanding of people hierarchy and dynamics internally and externally.

In addition, you will make an impact in this role by…

Taking ownership of making all necessary travel arrangements for Leader, ensuring that travel plans are aligned to the Leader’s priorities, with awareness of impact and suggest actions/solutions to maximise effective use of Leader’s time.

Attending meetings and recording, transcribing and distributing minutes as required.

Ensuring actions are followed up and any deadlines are met. Proactively updating and chasing delegated tasks to ensure progress to deadlines.

Preparing meeting papers, researching topics, sourcing input, chasing others for input, collating and formatting, preparing document and information packs to meet deadlines.

Using appropriate systems to find and research information, data and intelligence for Leader.

To achieve in this role, you are likely to…

Have a strong background in providing support at an executive level

Demonstrate experience of producing professional correspondence and documents

Be able to work as part of a team or initiate and drive projects on your own

Be curious about the opportunities that technology and digital tools can provide to enhance the way we work.

In addition to having the opportunity to work within a key part of Arup’s business, you will be joining a diverse bunch of incredibly talented individuals, each on a unique career development journey. We think an inclusive working environment is a great place to evolve, and this is core to Arup as a business.

Reward and Benefits

We offer a competitive salary at all levels and one of the best benefits packages in our sector.

Core benefits including private healthcare and a range of other protection schemes are funded by Arup and made available to all permanent staff in order to support and safeguard your financial, physical and mental wellbeing.

Shape your time with us

How can we best work with you? Whether you’re a parent, a Carer, a student, or just have a busy lifestyle, it’s not always easy to commit to standard working hours.

At Arup you have access to a range of flexible working options – including flexible start and finish times, working from home or working part-time. If you're interested in any of these options, please let us know when you apply and we'll discuss how this could work in your role.

What happens next?

If this could be the next step in your journey, please apply online. All applications will be considered and we will try our very best to respond to you within 72 hours of receiving your application.

If you have any questions or queries regarding this opportunity or the application process, please email

Arup. Shaping a better world.

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