Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • London

Description

Compliance Officer - COO - Legal / Taxation / Compliance London - Great Britain Description of the Business Line or Department

Mission Statement of Compliance (CPLE) :

" Build a Compliance Division recognized as a trusted, efficient and independent partner enabling a sustainable business development for the Group ".

In order to achieve its mission statement, Compliance activities are supported by 10 Guiding Principles, as follows:


- Build a global Compliance team operating along clear, simple and shared rules in a spirit based on openness, mutual trust and respect

- Build a global Compliance Division committed to translate regulations into appropriate internal rules so that business is accountable for their implementation. Actively promote compliance risk awareness across the bank

- Build a global Compliance Division implementing an effective compliance program based on a comprehensive risk assessment and robust controls and testing framework

- Build a global Compliance Division making responsive and well informed decisions / statements in a consistent, timely and documented way

- Build a global Compliance Division operating close to the BUs/SUs enabling sustainable business, with its central teams focusing on strong specific expertise and transversal supervision

- Build a global Compliance Division providing Management and Board with meaningful, transparent and regular reporting and advice on Compliance risks

- Build a global Compliance Division fostering trustworthy relationships with regulatory bodies based on sound, transparent and professional dialogue

- Build a global Compliance Division leveraging on innovation, actively looking to benefit from new technologies and data analytics and promoting experimentation

- Build a global Compliance Division composed of well trained professionals, up to date on their area of expertise, and whenever possible certified by external bodies

- Build a global Compliance Division attractive to highly motivated talents with diverse backgrounds and adding strong value to their career path


The COO function in the UK covers the following areas:


- Governance

- Operational Risk Management

- Compliance Communications (including SharePoint site) and Facilities Support

- Budgets and Financial Control

- Management Information and Technology Support


Summary of the key purposes of the role

The purpose of this role will be to perform the activities of the function that supports the UK Compliance team and its management. This requires regular interaction with Compliance Management, all UK Compliance staff, the Paris Compliance COO function, and other UK stakeholders. The team consists of three staff, and the following activities will be shared amongst them, providing everyone with the opportunity to gain new skills and to ensure that there is adequate backup:

Governance:


- Maintaining and supporting a rigorous approach to Compliance governance:

- ensuring that audit recommendations, incident management tools, etc. are kept up to date and that management receives relevant reporting.

- ensuring that services provided to or received from other entities have agreements in place, have the proper formal oversight, etc.

- coordinating the preparation of the annual Compliance plan


Operational Risk Management:


- Organizing and updating the Compliance control framework, ensuring it is comprehensive and fit for purpose

- Liaising with other parts of the SG Group to ensure a consistent approach to the control framework

- Support, oversight, and reporting on permanent supervision controls (GPS)

- Periodic risk assessments performed by Compliance

- Business continuity planning


Communications and Facilities:


- Supporting the maintenance of the UK Compliance SharePoint site

- Controlling access to technology systems used by Compliance

- Approving security requests, telecommunications changes, etc.


Budgets and Financial Control:


- Facilitating the Compliance budget and reforecasts for the UK, including headcount, travel, etc.

- Overseeing UK Compliance cost control, ensuring that budgets and policies are adhered to
Management Information and Technology Support:

- Management information relating to UK Compliance activities, including financial reports, outsourcing, and conduct risk reporting

- Support to the Compliance team on general office technology (Skype, Excel, etc.)


Summary of responsibilities

The detailed tasks are as follows:

Governance:


- Ensure that a high standard of governance applies in the Compliance function, supporting the Compliance management in their understanding of the risks and the effectiveness of the oversight. This includes:

- Organisation of the governance over services provided to SGIL under SLA, making sure that reporting is complete, meetings are held and minuted, etc.

- Leading the periodic review of the service level agreement, coordinating input from SGIL, the function providing the service etc.

- Supporting the SLA process for services received from other service providers, both internal and external.

- Follow up on the monthly updates to KART, Trouble Tracker, the Compliance Plan, etc., including liaison with Paris colleagues and the audit function

- Management of the annual development of the Compliance plan by the Compliance Management Committee

- Provision of regulatory updates when requested


Operational Risk Management:


- Ensure the smooth functioning of the SG permanent supervision applications and provide support to Compliance users, liaise with application business owner / IT to resolve issues.

- Perform reviews of Compliance permanent supervision controls as scheduled. Escalate and / or provide status reports to management on an as needed basis.

- Work with all Compliance stakeholders to assess and revise permanent supervision controls, on at least an annual basis.


Communications and Facilities:


- Support users (who have responsibility for maintaining their own pages) of the UK Compliance SharePoint site

- Support the Compliance team and control the access to technology systems used by Compliance.

- Maintain expertise on Personal Organization Provisioning Services (POPS), acting as IAM Analyst, COO, and Staff Controller.


The detailed tasks are as follows:

Governance:


- Ensure that a high standard of governance applies in the Compliance function, supporting the Compliance management in their understanding of the risks and the effectiveness of the oversight. This includes:

- Organisation of the governance over services provided to SGIL under SLA, making sure that reporting is complete, meetings are held and minuted, etc.

- Leading the periodic review of the service level agreement, coordinating input from SGIL, the function providing the service etc.

- Supporting the SLA process for services received from other service providers, both internal and external.

- Follow up on the monthly updates to KART, Trouble Tracker, the Compliance Plan, etc., including liaison with Paris colleagues and the audit function

- Management of the annual development of the Compliance plan by the Compliance Management Committee

- Provision of regulatory updates when requested


Operational Risk Management:


- Ensure the smooth functioning of the SG permanent supervision applications and provide support to Compliance users, liaise with application business owner / IT to resolve issues.

- Perform reviews of Compliance permanent supervision controls as scheduled. Escalate and / or provide status reports to management on an as needed basis.

- Work with all Compliance stakeholders to assess and revise permanent supervision controls, on at least an annual basis.


Communications and Facilities:


- Support users (who have responsibility for maintaining their own pages) of the UK Compliance SharePoint site

- Support the Compliance team and control the access to technology systems used by Compliance.

- Maintain expertise on Personal Organization Provisioning Services (POPS), acting as IAM Analyst, COO, and Staff Controller.

- Set up and manage all POPS activity profiles (may also need to provide backup for non-UK setups).

- Review and challenge inappropriate system access profiles.

- Liaise with Bangalore experts to resolve POPS issues.

- According to Compliance policy, validate and facilitate requests from other parties, such as security passes, equipment changes, etc.


Budgets and Financial Control:


- Facilitating the Compliance budget and reforecasts for the UK, including headcount, consulting, travel, etc.:


- Ensure that the cost centre framework is fit for current purpose and work with UK Finance to make required adjustments.

- Working with all UK and Paris stakeholders, collect and document the annual budget for headcount, consulting, IT budgets, travel, training, and any other discretionary costs

- Follow the annual budget with periodic forecasts (process to be defined by Paris)


• Support Paris and UK stakeholders and act as the gatekeeper for UK Compliance cost control:


- Maintain knowledge of the Compliance policies relevant for cost management and control, e.g., business travel, gifts and entertainment, etc.


- Act as the point of contact for questions / issues relating to expenses and the relevant Finance frameworks.

- Manage the UK Compliance approval limits with Finance.

- Approve all UK Compliance staffing requisitions to ensure that the headcount is in budget and the cost centres are correct.

- Participate in weekly recruitment call with the Head of SG London Branch and HR to contribute budget view.

- Approve all expenses per the 2 nd level limits, challenging any that do not

  • access
  • excel
  • performed
  • recruitment
  • taxation