Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Cardiff


Cardiff University School of Social Sciences is looking to recruit an Editorial Assistant for the SAGE Qualitative Research Journal (QRJ) that is administrated within the School.

You will provide comprehensive professional administrative support and guidance to the editorial team of QRJ. You will also ensure the journal’s smooth running within the School of Social Sciences and with the editors of SAGE.

This is a part time post of 14 hours a week and fixed term for 1 year.

Salary: £22,017 - £26,243 per annum, pro rata (Grade 4)

Responsible to Ms Sandra Bonney, Infrastructure and Services Team Manager.

For informal enquiries contact Ms Bonney on 029 2087 4520,

Date advert posted: Wednesday, 8 May 2019

Closing date: Saturday, 25 May 2019

Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Job Description

Duties and Responsibilities

On a day-to-day basis, you will be responsible for your work to members of the QR editorial team: Professor Bella Dicks, Professor Karen Henwood, Professor Will Housley, Dr Rob Smith. Other communication links will be maintained with the University’s Schools/Directorates and outside bodies (the Editorial Board, Sage Publishers) as required, in ways that to help to promote the QRJ journal and improve service levels.

Key Duties

Undertake a variety of administrative duties to support the QRJ editorial team.

Information searching (for potential reviewers) and data-base management.

Undertake specialist training in the manuscript-management software.

Use bespoke manuscript management software to track processes of reviewing, and take appropriate action on editorial decisions to ensure that they are followed through to completion.

Establish and maintain excellent working relationships with editorial board, authors, reviewers, and publishers’ staff.

Communicate decisions made by editorial team effectively by working collaboratively with them (and QRJ stakeholders) to retain and help improve service levels.

Support the journal through the development and management of online and social media presence and the exploration of enhanced content options.

Provide detailed advice and guidance on QRJ processes and procedures to authors, reviewers and editorial board members, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.

Make recommendations for developments of established processes and procedures.

Gather and analyse data to inform decisions, establishing basic trends and patterns in data and creating reports as appropriate.

General Duties

Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.

Abide by University policies on Health and Safety and Equality and Diversity.

Perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

Essential Criteria

NVQ 3/A-Levels or equivalent.

Proven ability of working in an administrative role and excellence in organisational skills to meet deadlines.

Ability to set up standard office systems and procedures and make improvements as appropriate.

Relevant experience in using digital platforms, IT systems and social media (e.g. Manuscript Central, Twitter) and ability to manage and maintain databases and spreadsheets.

Ability to communicate specialist and complex information effectively and professionally to a range of customers/collaborators with varying levels of understanding.

Proven ability to advise and influence multiple stakeholders.

Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered.

Evidence of ability to work flexibly with colleagues, and unsupervised, in planning and setting priorities for own work.

Evidence of ability to analyse processes and procedures, and advise on improvements.

Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available.

Desirable Criteria

Degree or an equivalent qualification or equivalent work related experience.

Experience of working in a Higher Education environment.

Experience of academic publishing in an area relevant (or potentially relevant)to QRJ.

Pro-active in identifying opportunities for, and going on to undertake, professional and skills development.

Fluency in Welsh, written and oral.


The Person Specification is split into 2 sections: essential and desirable. Please demonstrate clearly how you meet all of the essential criteria. Where possible you should give examples of how, when and where you have used your experience, knowledge, specific skills and abilities to match those required for this particular job role.

Please ensure that you communicate this fully by creating a supporting statement document, listing all of the criteria and commenting against each one as to how you meet them. This will need to be completed before you begin making your application on line as you will be required to upload it.

When attaching the supporting statement to your application profile, please ensure that you put your name and the vacancy reference number, e.g. Supporting Statement for NAME 8516BR.’

The desirable section contains a list of skills, qualifications and experience that it would be beneficial for the jobholder to have.

All short-listing decisions will be based initially on essential criteria, with desirable being used to further select or deselect candidates as appropriate.

We interview those candidates who are the closest match to the identified criteria.

Additional Information

Cardiff University School of Social Sciences is an internationally recognised centre of excellence in research and teaching across a range of subject areas, including sociology, policy studies, criminology, education and social work.

Over 220 staff (including over 30 professors and 60 researchers) are involved in a substantial programme of research - both fundamental and strategic - funded by ESRC, AHRC, MRC, charitable foundations, the European Union, Central Government departments and agencies and voluntary associations. Since its creation in 1999, the School has received over 25 million pounds for funded research. In the 2014 Research Excellence Framework the School was ranked third for research quality in Sociology and joint fifth for research quality in Education. Cardiff University was ranked fifth overall for research quality.

The School hosts a number of research centres and institutes, including the Wales Institute for Social and Economic Research, Data and Methods (WISERD; Children's Social Care Research and Development Centre (CASCADE); the Centre for the Development and Evaluation of Complex Interventions for Public Health Improvement (DECIPHER); Cardiff Unit for Research and Evaluation in Medical and Dental Education (CUREMeDE); Centre for the Study of Knowledge, Expertise and Science (KES); the Cardiff Institute for Society, Health and Well-being (CISHEW); the Seafarers’ International Research Centre (SIRC); AND the Universities’ Police Studies Institute (UPSI)).

The School has a large student population, with almost 1000, and 300 postgraduates (including 100 postgraduate research students). The School has ESRC recognition for doctoral training the fields of Sociology, Education, Social Policy, Criminology and Science, Technology and Innovation. The School offers a number of scholarships, bursaries and studentships each year. Our taught and postgraduate research programmes welcome students from around the world.

Further details of the School's activities may be found on our home page:

Salary Range Min.22,017

Salary Range Max.


Job CategoryAdmin / Clerical


Grade 4