Job description


  • Entry level
  • No Education
  • Salary £20,000.00 - £25,000.00 gross per year
  • Oxford


An excellent new opportunity has arisen to join a delightful organisation in the role of Accounts Assistant. You will join a small, friendly team in Central Oxford, working for a professional services company.

Alongside a highly competitive salary, the company offers a wide range of good benefits.

Main responsibilities of the Finance Assistant role are as follows:

Purchase ledger

- Responsible for inputting invoices into Netsuite, ensuring the correct approval has been obtained and nominal code/budget is used
- Reconcile supplier statements and obtain copies where necessary
- Handle supplier invoice and payment queries
- Supplier BACS payments twice a month
- Ensuring remittance advices are sent to suppliers accordingly
- Ensure all foreign currency invoices are recorded and paid appropriately
- Ensure all associate and subcontractor costs are recorded on the project
- Ensure VAT is recorded and reported correctly

Employee Expenses

- Ensure all employee expenses and costs are being adhered to according to the company's expenses policy
- Categorise and code the expenses and input into Netsuite in readiness for payment
- Prepare and submit employee expense payments to bank

Credit Cards

- Ensure all credit cards are submitted accordingly for month end procedures
- Ensure all credit cards submissions are checked and coded correctly according to the company's expenses policy
- Ensure VAT is recorded and reported correctly

Bank Statement

- Post all purchase ledger, sales ledger and some ad-hoc entries through cashbook
- Ensure all items have been posted correctly to Sales and Purchase ledger
- Post all nominal ledger transactions where necessary through cashbook
- Reconcile bank statements

Other duties

- Support the Billing Clerk/Assistant Accountant with consultancy billing where necessary
- Ensure Cash Advances are recorded and submitted according to company policy
- Ensure Accounts Payable email inbox is dealt with appropriately and allocated accordingly
- Ensure all e-mails, telephone calls and correspondence are followed up promptly
- Comply with company procedures
- Other accounts related tasks as required
- Complete tasks requested and use own initiative to permit the smooth running of the finance team

Attributes required

- Broad experience of accounts department work essential
- Integrity, confidentiality and professionalism
- Speed and accuracy
- Ability to work independently and use initiative
- Good communication and interpersonal skills
- Ability to organise and plan
- Good understanding of Excel and other MS Office applications
- Ability to work to tight deadlines to juggle multiple tasks
- Ability to work flexibly to meet demands of the team and the wider business

Desirable attributes

- Studying AAT
- Experience of working in a professional firm - e.g. lawyers or accountants
- Experience of working with Netsuite

To apply or for further information. please contact Zoe Ellis at Brellis Recruitment.

  • accountant
  • billing
  • excel
  • ms project
  • recruitment