Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • London

Description

Legal Team Assistant Role Summary: Our In-house Legal department provides General Counsel to BGC Partners and all associated entities. As a Legal Team Assistant at BGC Partners to provide administrative support to a busy legal department. You will work in a team with another legalLegal Team Assistant Role Summary:

Our In-house Legal department provides General Counsel to BGC Partners and all associated entities.

As a Legal Team Assistant at BGC Partners to provide administrative support to a busy legal department. You will work in a team with another legal team assistant to jointly provide support to 15 lawyers (mainly employment lawyers and corporate/commercial lawyers) responsible for Europe, the Middle East and Asia. The lawyers include French speakers and you will need to have good conversational and written French.

Key responsibilities:
- Diary management including diarising all key team and project deadlines, and liaising with senior management and third parties (and their assistants) to arrange meetings (internal and external), setting up conference call details and booking meeting rooms as appropriate
- Answering telephone calls/taking messages and answering queries
- General secretarial duties including preparing documents, amending documents with and without track changes, preparing meeting packs, printing, scanning and copying documents
- Organising documentation (both copy and original documents) including maintaining hard copy and electronic filing systems (and creating indices)
- Organising business travel worldwide
- Dealing with invoices from external law firms/barristers’ chambers
- Database entry
- Archiving
- Booking couriers/taxis
- Expenses management using Oracle
- Creating and editing charts on Microsoft Visio
- Preparing legal documents, getting them ready for signature, keeping track of what has been sent out and chasing if necessary


Skills / experience required:

Essential:
- French conversational skills. You will pick up calls from French speakers who do not necessarily speak English and you will be asked to translate documents from time to time (mainly French to English)
- Excellent organisational skills
- Ability to work collaboratively with all team members (including co-assistant, lawyers, and senior management) to ensure objectives are met
- Willingness to take on a wide range of work from different lawyers with competing demands and different working methods
- Ability to multi-task and prioritise
- Efficient time management, both in managing you own time and managing the expectations of the lawyers with accurate feedback as to turnaround times etc
- Willingness to take ownership of tasks/issues to ensure they are resolved to meet objectives
- Confidence to clarify instructions from the outset to ensure speedy turnaround of work
- Good communication skills and ability to forge relationships with various types of stakeholders within the business
- Ability to work with a high level of accuracy


System Knowledge:
- Word
- Excel
- Document Locator (document repository)
- Power point
- Microsoft Outlook
- Workshare Deltaview (Comparite/Blackline programme)
- Invoice systems
- Adobe Acrobat
- Visio
- Oracle


Personal attributes:
- Problem solving - proven ability to take complex business requirements and translate these into tangible, workable and commercially smart solutions leveraging best practice tools and techniques
- Flexibility – in time and approach whilst understanding that punctuality is a key attribute
- Analytical - ability to understand and respond to complex problems, draw and present the right insight and recommendations effectively.
- Proven ability to remain calm when working under pressure for a number of different lawyers with competing demands.
- High levels of self-awareness and committed to personal development with a growth mindset

  • excel
  • ms project
  • oracle
  • visio
  • word