Job description


  • Entry level
  • No Education
  • Salary to negotiate


Position Description
Parts Co-Ordinator / Contracts Administrator

Join our team within Parts!

Working hours:   Monday to Friday 0930hrs to 1800hrs 42.5hrs per week

Job Summary:
Operating within the Croydon Dealership, reporting to the Parts Manager, You will be responsible for Processing all parts orders within a specific parts only contract from initial raising of orders through to completion and invoicing.

Main Tasks / Responsibilities / Authorities:
Main point of contact for a specific customer who has a parts only contract on a fleet of vehicles,
Upon request for parts within this contact from the customer, you will be responsible for raising of job card, checking the part is covered within the relevant contract, printing off a parts picking slip and handing over to parts operative to send order, closing down of job cards and invoicing
Maintain high levels of customer service by responding promptly to customer queries relating to this specific contract
Ensure parts returns are returned by the customer via the dealer within specified time frames, re-invoicing any discrepancies to the customer
Submit contracts claims within defined time scales, ensuring the dealership does not  incur any rejections
Ensure the company`s time recording procedures are complied with
Attend any training or development activity that is made available
Ensure that the administration office is kept clean and tidy and that equipment is in good condition reflecting the image of an efficient and modern retail dealer point
Support Parts department as required during holidays, sickness and training periods
Work in accordance with Volvo Group standards of health, safety & quality
Key Skills / Competencies:
To always conduct yourself in a professional manner.
Flexible and positive approach to changing workload and priorities.
To be able to demonstrate empathy and understanding.
To be able to remain level headed in a fast paced working environment.
Attention to detail.
Proactive approach at all times
Team orientated.
To be approachable.
Multi-tasking - To be able to adapt your approach to ensure that changing daily demands are met.
To be able to remain calm and logical in a dynamic business environment.
To be able to coach and provide support and guidance to others to achieve their objectives.
To have excellent communication skills at all levels both written and verbally.
To have questioning, listening & information gathering skills.
To be able to work in an organised & methodical manner ensuring that all daily tasks are completed.
To be able to modify your approach in specific circumstances to ensure a positive outcome.
An in-depth understanding of all the Genuine Volvo Service Process stages
An appreciation of our customers, the environment in which they operate and the direct impact we can have on their business.
Volvo technical product knowledge.
Education / Professional Qualifications required for the position:         
Customer service skills
Relevant background/experience in vehicle parts
Knowledge of health and safety
Ability to undertake manual handling
Good communication skills, both written and oral
IT Literate


About the company

The Volvo Group is one of the world’s leading manufacturers of trucks, buses, construction equipment and marine and industrial engines. The Group also provides complete solutions for financing and service. The Volvo Group, with its headquarters in Gothenburg, employs about 100,000 people, has production facilities in 19 countries and sells its products in more than 190 markets.

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