Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Leeds

Description

We currently have an exciting opportunity for a Project Finance Assistant to join our established team based in Leeds.


We are currently based in the Headingley area however will be moving to brand new offices in Leeds City Centre in the summer.


Reporting to the Project Finance Supervisor the Project Finance Assistant should have a flexible attitude to meet the demands of the business at key dates in the financial calendar. Responsible for providing project financial support to the business including Project Managers, Project Directors and the Financial Teams.


Region

UK

A key aspect of the role will be to develop positive working relationships with the Project Managers and Project Directors gaining a sound knowledge of the business systems and providing high level proactive support.


The success of this position will be measured by the completion of accurate monthly, weekly project accounting tasks to agreed deadlines.


Your Role


Finance plays an important role in delivering support to the business and the implementation of controls and procedures and the diversity of WYG is reflected in this role with the main responsibilities including;


The role is based in Leeds Central Project finance team within a team of 7 project finance assistants and 2 invoicing assistants reporting to the Project finance supervisors

Working daily from a team email account, processing all incoming emails from the business and taking appropriate action.

Work will be focused towards the achievement of specific objectives and the completion of daily, weekly and/or monthly tasks.

Ensuring that all month end processes are completed correctly to agreed deadlines.

Working with the set procedures to ensure that all project accounting routines are adhered to in line with CDOP, standard reporting and the finance manual.

To promote a uniform approach for project accounting across the business practices and wider UK region.

Liaising and supporting client services in connection with client set up and project set up issues.

Generating and issuing of the monthly Earnings and order book reports to Project Directors/Managers. Follow up and chase the return of these reports, then upload into WYG Officebase system for month end reporting whilst adhering to strict deadlines.

Reviewing Earnings/FFE reports with Project Directors/Managers, working with them to ensure a high accuracy of earning recognition and that the process is accurately completed to agreed deadlines

Processing fee amendments at critical times of the month end cycle to expedite the uploading of earnings into the WYG Officebase system and adhere to strict deadlines for revenue reporting.

Supporting the Discipline Invoice Assistant with contacting Project Directors and/or Project Managers in line with queries and targets

Review of WIP schedules to expedite the issuing of invoices to clients and escalating problematic WIP balances to the team supervisor and/or senior staff.

Handling all Cygnum purchase ledger/workflow requests, to verify project coding and correct project set-up. Will need to liaise with client services on set-up issues.

Attendance and active involvement with PMs in monthly reviewing full project financials

Attending project review meetings with Project Managers in other WYG offices as required

Input of data to the WYG Officebase system and assisting with the maintenance and review of project financial information, ensuring the accuracy and integrity of records. This includes a proactive approach to "housekeeping" and ongoing data cleansing.

Responsible for ensuring that own workload is thoroughly managed and handling all emails/calls in a timely manner, meeting necessary deadlines. Promptly highlighting any issues to the team supervisor.

Other adhoc duties

About You


In order to be considered for the post, candidates should have the following;


Previous experience of operating in a comparable role and one with similar demands and challenges.

An understanding of finance, in particular project finances would be advantageous.

Ability to understand, discuss and challenge commercial issues.

Good communication skills both written and verbal are essential along with the ability to communicate at all levels, both internally and externally.

Ability to work to strict deadlines and remain calm under pressure.

High level of accuracy and speed required.

Excellent organisational skills.

Self-motivated and driven but with the ability to work as part of a larger team.

Must have a flexible approach and attitude to meet the peak demands of the business.

Ability to operate in a professional manner at all times, and in line with business practice and policy.

Sound working knowledge of relevant software packages, notably Microsoft Excel (look-up's and pivot tables).

Rewards


In return for your dedication, you’ll enjoy a quality total remuneration package, including contributory pension, health cover and flexible working options. Pick and choose your perfect blend from advantages including childcare and retail vouchers, travel insurance and variable holiday. You’ll also benefit from great training and development, with support to achieve your career goals.

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