Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • London


We are currently recruiting for a Receptionist to work within one of our prestigious institutes based near Russell Square.

This is an ad-hoc temporary position. You could be called to start working within a 2 hour start time. Please only apply if you can be available to start work within this time frame.

Job Purpose:

To provide reception services, within buildings of the University Precinct, to a high quality supporting the academic, professional and public facing activities of the University

Job Content:

To staff the main reception of the building including supervising the main entrance to the building

Reception duties to including direction, assisting and answering enquiries from staff, students and visitors

To be aware of security risks and handle initial incidents with tact, notifying security if support is required

To complete written incident reports as necessary and forward these for wider circulation.

To monitor the public areas of the building and take remedial action to ensure visitors have a good first impression of the building

Reporting any building issues including maintenance, cleaning or IT issues via the help-desk.

To work closely with University staff and contractor’s staff to ensure a seamless and coordinated service is provided to all building users.

To maintain a good and current level of knowledge of Uol activities, staff, library and student services and current exhibitions. To be able to answer initial queries and know who to contact if additional information is required

To be aware of all Uol communication and escalation procedures and implement as required

To maintain a good general knowledge of the local area to be able to assist visitors. It is likely that general visitors only contact with Uol will be through reception and high quality and helpful interaction is essential.

To promote the University’s image and services wherever possible.

Managing signing in books for visitors and contractors

Keys issuing and recording as required

Supporting the administration and operations of room bookings; conference and events function across all venues as required

Answering telephones and emails

To be the focal point for staff, student and visitor support in any emergency including: fire, first aid, evacuation and to be aware of Uol escalation procedures

Dealing with car parking bookings

Lift entrapment: providing support as required and ensuring technical departments are aware

Maintain communication links by telephone and radio


Training to include First Aid, Fire Emergency procedure, Customer Service.

To actively follow and promote the University of London policies, including the University's Dignity at Work and Equal Opportunities Policy and actively promote these wherever possible.

To maintain an awareness and observation of fire and health and safety regulations

Any other duties consistent with both the grade and scope of the post

Any other duties reasonably required of the post holder by the reporting manager.

Additional demands of the role:

This role involves shifts involving evenings, early mornings and occasional weekends

Full uniform will be provided for this role

Person Specification:



To be able to communicate in a clear, concise and polite manner

Customer service relationship skills

Excellent administration, time management and organisational skills

Ability to engage with all staff, students and visitors in a professional and friendly way

Ability to problem solve, and awareness of when to escalate issues as required

Excellent email and written skills

Proactive and professional attitude

Experience of working alone and in a team

Ability to operate in a busy environment

Assertive,confident manner



IT Literate with good knowledge of Microsoft applications

Familiarity with technical communication systems- phones, radios

Health and Safety awareness



No specific educational qualifications are required but the post-holder must possess basic numeracy and literacy required to liaise effectively with staff, students and visitors

Hours - Full time, temporary position - 37.5 hours per week

Pay rate - £12.48 per hour plus holiday pay