- Entry level
- No Education
- Salary to negotiate
Team Administrator (known internally as Officer, DCF)Requisition ID
Posting End Date
This is a 12 month short term contract opportunity
Purpose of Job
Positioned within the Bilaterals and Shareholder Special Fund unit of the Donor Co-Financing department (DCF), the Officer is responsible for all general admin tasks within the Bilateral / Multi Donor and Shareholder Special Fund pillar of Donor Co-financing. In addition, the Officer will also provide secretarial support to around 5 Managers in the pillar.
The Bank mobilises funds from its donors to help it deliver on its transition mandate. In general, donor funds are used to address affordability constraints, reduce risks, improve market outcomes in the presence of significant externalities and increase the transition impact of its work.
DCF works as a catalyst in raising and managing donor funds, working closely with other departments in the Bank, and ensuring that donor priorities are well understood in the Bank and that the Bank's priorities are well understood by donors.
Responsibilities of the department include:
- Engaging with the Bank's multilateral and bilateral donors, developing innovative donor-funded products and mobilizing financial resources that meet the Bank's strategic needs;
- Designing and managing the Bank's multi-donor funds;
- Managing the Bank's engagement in multilateral facilities such as the EU regional facilities and regional and global climate funds;
- Managing the implementation of the Shareholder Special Fund.
- Developing and implementing EBRD policies and systems related to the management of donor funds.
Bilateral donors and the Shareholder Special Fund provide significant contributions to the EBRD's grant funded programmes. They help the EBRD to deepen its outreach in its countries of operation and create new opportunities for both investments and policy dialogue.
The Team Administrator (known internally as Officer) provides general administrative support whilst also taking on responsibility for important processes such as donor funds' portfolio administration in the unit. The role also provides secretarial support to around 5 managers. This role will include arranging meetings for the unit, booking travel and processing expenses, dealing with colleagues of all levels throughout the Bank as well as requiring some level of senior client communication.
Accountabilities & Responsibilities
- Work on a daily basis with the managers in Pillar 1 to ensure that administrative tasks connected with the management of donor funds are carried out in a timely manner.
- Liaise with donor fund user teams, Funds Accounting, OGC and risk management to support a smooth and accurate flow of information and reporting around the use and management of donor funds.
- Assist with the preparation of presentations and briefing notes for the team for speaking/meeting engagements.
- Assist in organising events / meetings internally within the EBRD as well as externally .
- Coordinate hotel/travel arrangements, itineraries, arranging visas and producing expense claims relating to travel & hospitality.
- Arrange and confirm meeting appointments for assigned managers.
- Provide back up for other admin/secretarial staff in the team during absences.
- Provide ad-hoc support to the department.
Knowledge, Skills, Experience & Qualifications
- High School or University Education
- A recognised secretarial or business qualification would be useful, but is not essential
- Fluent English, with excellent written and oral communication skills
- Knowledge of another language both written and spoken would be useful
- Administrative and secretarial experience essential
- High level of numeracy
- Excellent command of the English language, including ability to proof-read and communicate in written formats.
- Attention to detail and eye for accuracy
- Ability to build effective working relationships with clients and colleagues at all levels in a multicultural environment.
- Strong team player, with the ability to work highly efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts.
- Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
- Excellent organisational and administrative skills
- Ability to prioritise and & manage time, manage work, cope under pressure with continuously changing priorities with no or little supervision, schedule own work and take initiative
- Excellent interpersonal and communication skills at all levels in a multicultural environment
- Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint; basic SAP (training will be provided)
- Proven skills to produce business correspondence and document writing, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
Diversity is one of the Bank's core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.
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