Job description

Requirements

  • Entry level
  • No Education
  • Salary £18,000.00 - £19,000.00 gross per year
  • London

Description

Team Secretary in London!


Overview
Providing secretarial support within the London Audit Group as well as being responsible to a group of Directors and Managers in the Real Estate sector team and providing secretarial services to all members of the group, anticipating and fulfilling needs of the team members.

Responsibilities
Principal Accountabilities

* Audio and copy typing of reports, letters, faxes, compliment slips, memos, file notes, labels, schedules and private and confidential material
* Compose and type routine and non-standard letters
* Maintaining confidentiality at all times
* Responsibility for ensuring typing is completed promptly and prioritised appropriately, subject to partner/director/manager guidance
* Ensure all typing complies with the firm's standards, is well presented and error free
* Provide secretarial assistance to other groups as directed
* Answering the telephone promptly, dealing with routine enquiries and taking appropriate messages
* Maintain and co-ordinate diaries of group members on daily basis
* Arrange and co-ordinate meetings, liaising with delegates, booking boardrooms and arranging refreshments as necessary
* Liaising with clients on directors or managers behalf
* Greet visitors at reception
* Organise business travel arrangements
* Preparation of material for internal and external presentations
* Set up and maintain systems regarding information, records, actionable and brought forward items, etc, for group
* Record client/job data using firm's software packages
* Photocopying, sending facsimiles, binding reports and filing
* Expense claims
* Providing financial reports
* Billing for group if required
* Ordering couriers if required
* General administrative assistance to group as required
* Provide support to partners secretaries when required
* Taking minutes and attending meetings when required
* To provide an exceptional client experience and support client initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points
* Producing bank letters.

Requirements
Technical Knowledge and Professional Qualifications

* Secretarial skills
* Intermediate/Advanced knowledge of Microsoft packages
* Good organisational and administration skills, ability to multi-task essential
* Previous experience in a similar role
* Excellent telephone manner
* Speed Typing
* To either have previous experience in, or ability to learn the following systems:
* RMS
* Outlook
* PeopleSoft HRMS and FMS.

Person Specification

* Ability to prioritise tasks
* Ability to readily understand the Group's and Firm's environment, the Firm's structure and culture
* Ability in exercising initiative, discretion and organisation
* Be able to identify and evaluate problems
* Ability to communicate with group managers and other members of the team
* Work on own initiative and be self motivated
* Ability to pay attention to detail
* Able to work in an area which is task orientated
* Ability to adhere to strict deadlines
* Ability to work within a team environment.

Education/Professional Qualifications

* To have previous experience in a similar role
* GCSE maths grade C or equivalent and above
* Microsoft qualifications.

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