Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Charleston


Position Information

Position Information

Present Position Number00383WRole Code TitleAdmin & Office Specialist IIIPosition TitleAccounts Payable SpecialistPosition SummaryThe Accounts Payable Specialist position ensures prompt and accurate payments to vendors on a timely basis. Ensures documents conform to Federal, State and University policies and procedures. Reporting to the Director of Business Services, the Specialist performs the review, audit and processing for payment of all Goods and Services vendor invoices for William & Mary Facilities Management as required by the Commonwealth of Virginia Accounting Policies and the University Financial Operations procedures. Specific responsibilities include (but not limited to):
-Create AP vouchers and verify that the Vendor Payment Request Form is correctly filled out and properly signed by all necessary parties, with supporting documentation.
-Follow up with FM cost units as necessary to resolve any issues with paperwork submitted and or to confirm timelines are being followed.
-Service internal and external customers through email and phone, answers questions and provide guidance to customers regarding federal, state, and university policy and procedures as necessary for completing an AP voucher.

Required QualificationsEDUCATION:
High School Diploma or equivalent GED.

-One year prior experience working in accounts payable.
-Knowledge of basic accounting processes and procedures.
-Working knowledge of accounting and automated information systems, with the ability to learn and use new systems.
-Strong attention to detail, with the ability to analyze fiscal transactions for conformity with federal, state and university policies and procedures.
-Excellent interpersonal and communication skills with the ability to effectively interact with a diverse community, while exercising tact and diplomacy in all interactions.
-Effective problem solving skills, with a strong customer service focus and the ability to respond to a variety of questions and resolve issues effectively.
-Strong organizational skills, with the ability to work independently in a fast paced environment while balancing multiple tasks within tight deadlines.
-Efficient keyboarding and knowledge of general computer applications to include Excel and Word.

Preferred QualificationsEDUCATION:
Bachelor’s degree in accounting, finance, business management or other related field or the equivalent combination of education, training and experience.

-Strong working knowledge with Oracle (Banner) based systems.
-Knowledge of Commonwealth of VA fiscal policies and procedures, and prompt pay guidelines are desirable.

-Demonstrated experience creating and processing vendor vouchers.
-Experience with Banner (Finance) or another comparable ERP finance module is desirable.
-Demonstrated experience using FAMIS work order system and eVA.

Advertised Pay RangeUp to $36,000, Commensurate with ExperienceDepartment951100 Plant AdministrationLocationWilliam & MaryUniversity Salary Range

U05Job Open Date11/21/2019Review Begin Date11/28/2019Job Close DateOpen Until FilledYesEmployment CategoryOperational FTPosition Term12-MonthSpecial Application InstructionsPlease provide a Writing Sample under the Applicant Document tab, Writing sample:

Pretend you’ve received an email from a vendor asking about a late payment. Upon research, it was discovered that the invoice had been sitting on someone’s desk and covered with other work. Write an email responding to the vendor in a few sentences.

Conditions of Employment:-This position is non-exempt, eligible to receive over-time in accordance with the Fair Labor Standards Act.
-This position may require occasional over-time during high peak times, upon approval from supervisor.
-This position has been designated as essential to the operation of the department, will require reporting to work when the university is officially closed.

EEO StatementWilliam & Mary is an Equal Opportunity/Affirmative Action/Equal Access employer and actively encourages applications from minorities, women, disabled persons and veterans.

Background Check StatementWilliam & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental QuestionRequired fields are indicated with an asterisk (*).

- * Are you a high school graduate or do you have a high school equivalency diploma?
- Yes
- No

- * Do you have at least one year prior experience working in accounts payable?
- Yes
- No

Supplemental DocumentsRequired Documents
- Resume/Curriculum Vitae
- Cover Letter
- Writing Sample

Optional Documents

  • access
  • erp
  • excel
  • oracle
  • word