Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • San Francisco

Description

COMPANY DESCRIPTION

Ubisoft is composed of over 12,000 talented people located in 28 countries across the globe. With around 85% of its staff devoted to game development, Ubisoft has the 2nd largest in-house creative team in the world.
The company’s 27 different creative studios work hand-in-hand each day to deliver rich and innovative gaming experiences that reflect the creativity and diversity of their teams. This cross-studio collaboration model means every team member has the opportunity to participate in challenging projects based on iconic brands including Assassin's Creed®, Tom Clancy's Ghost Recon®, Tom Clancy's Splinter Cell®, Rabbids®, Rayman®, Watch Dogs®, Far Cry®, The Crew®, Just Dance® and more.
With an expansive global distribution network, Ubisoft is also a company that stays in close contact with its local fans.
JOB DESCRIPTION

Ubisoft, a global leader in the video games and entertainment software industry, is currently seeking a full-time Accounts Payable Specialist II for its Accounts Payable department. This position is responsible for processing high volume invoices, and ensuring transactions / approvals are in accordance with company guidelines and are recorded within the proper accounting period. Our ideal candidate has the ability to multi-task, prioritize and work efficiently under tight deadlines and perform at high levels in a fast-paced, ever-changing work environment. He/She has to be detail oriented, organized, and comfortable with excel. 
The position is based in San Francisco, CA and will report directly to the Manager of Accounts Payable. 
RESPONSIBILITIES
Review and process T&E expenses, Pcard, outside temp help, intercompany and other overhead expenses invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Ensure proper allocations of expenses across departments, products and projects.
Maintain the day to day activities of all T&E expense and PCard functions, including travel reimbursement, expense reporting, receipt audit, corporate card and PCard reconciliation, and travel and PCard policy adherence.
Resolve any invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved)
Process, monitor and reconcile inter-company transactions and balances 
Ensure timely payments to vendors by meeting quality and timeliness standards.  Monitor due dates to ensure timely payment. Prioritize payment of invoices for cash discounts and payment terms.
Collaborate with purchasing team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor terms-related details. Work closely with procurement/purchasing to ensure smooth process flow for purchase order related items
Provide customer service and support to various departments, Intercompany affiliates and vendors with respect to various accounts payable inquiries
Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.
Directly support month-end close including tracking of vendor invoices for completeness and review of general ledger for proper coding.
Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, internal stakeholders and the vendor
Ensure all routine vendor payments have been either paid or accrued for each month end
Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise
Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes
Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Assist in the documentation of internal AP Standard Operating Procedures (SOPs), review annually with peers and edit for accuracy
Assist AP Manager with 1099 filings
Participate in AP projects as required
QUALIFICATIONS

BS/BA in Accounting or Finance
Over 5 years' experience in Accounts Payable, including full cycle AP experience
Effective oral and written communication skills. Ability to deal with outside vendors, employees and various levels of management in a professional and effective manner. High level of customer service required
Must be thorough,

About the company

Ubisoft is a leading creator, publisher and distributor of interactive entertainment and services, with a rich portfolio of world-renowned brands. The teams throughout Ubisoft's worldwide network of studios and business offices are committed to delivering original and memorable gaming experiences across all popular platforms.

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