Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Columbia


Posting Information

Position Information

Position TypePermanent Staff (SHRA)Is this an internal only recruitment?NoPosition TitleAdmin Support Specialist - AdvancedWorking TitleAdmin Support SpecialistPosition Number00056846Vacancy IDP011088Budgeted Hiring Range$41,251 - $48,126Pay Band InformationTo learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent63/GN07Full-time/Part-time Permanent/Time-LimitedFull-Time PermanentIf time-limited, estimated duration of appointmentHours per week40Work ScheduleMonday – Friday, 8:00am-5:00pm
Occasional holidays, weekends and inclement weather.

Department Name and NumberPathology Lab Med - Nephropath-413803Date First Posted11/08/2019Closing Date11/18/2019Position LocationChapel Hill, NCPosition Posting CategoryAdministrative/Clerical Support Position Summary Information

Department DescriptionThe Division of Nephropathology is within the School of Medicine, Department of Pathology and Laboratory Medicine, UNC-CH. The primary purposes of the Division of Nephropathology are to provide diagnostic evaluation of renal biopsy specimens, and to carry out research on the causes and natural history of native renal and renal transplant diseases including studies on mouse models. The diagnostic activities serve two roles: 1) to provide a diagnostic service to physicians and patients throughout the state and region, and 2) to obtain information and materials that are used for IRB-approved clinical and pathologic research on renal diseases.

The three coequal missions of the Department of Pathology and Laboratory Medicine are to: 1) provide exceptional, comprehensive, clinically effective and cost effective pathology and laboratory medicine services to UNC HealthCare patients; 2) teach clinical and scientific concepts of pathology and laboratory medicine, and mechanisms of disease to a wide variety of learners, including medical students, postdoctoral residents, MD fellows, PhD graduate students, and undergraduate students; and 3) advance the practice of pathology and laboratory medicine, and the knowledge of diseases and disease mechanisms through innovative research spanning the spectrum from basic to translational to clinical.

The Department of Pathology and Lab Medicine performs anatomic and clinical diagnostic tests on both an inpatient and an outpatient basis, and performs autopsies, when requested by clinicians. The Department has a MD Residency Training Program in the Office of Graduate Medical Education. In the College of Arts and Sciences, the Department is responsible for the teaching of undergraduate level courses. In the Graduate School, the department has a graduate program in experimental pathology which offers both M.S. and Ph.D. degrees.

This department is devoted to research in many diverse areas of expertise. Many of the research initiatives are nationally and internationally known, and the Chair is dedicated to further expansion of the breadth of the research endeavors. Most research is wholly managed and funded by contracts and grants within the Department.

Equal Opportunity EmployerThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position DescriptionProvide clerical support to the UNC Division of Nephropathology in various aspects, including maintenance of office software programs and databases used for diagnostic communication, archiving and research, maintenance of patient records and archiving material, transcription of reports, billing, development and maintenance of standard operating procedures, coordination of work-flow, communication/customer service towards referring institutions and physicians. Provide support for faculty members’ scholarly activities.

Minimum Education and Experience RequirementsHigh school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Essential Skills, Knowledge and AbilitiesBasic service desk IT skills, which includes the ability to troubleshoot both software and hardware issues for both the clerical and histology arenas, and the knowledge to perform website maintenance. Experience with managing databases. Ability to provide faculty support in the areas of manuscript preparation and editing, using advanced design programs (Adobe Photoshop, Illustrator, and Flash) and submission of grant proposals. Transcription skills. Communication skills necessary to effectively and cordially communicate with referring institutions and physicians. Ability to adapt to changing requirements and situations, to coordinate work-flow, multi-task and handle challenging situations. Advanced problem-solving capabilities are essential.

Preferred QualificationsBachelor’s degree or equivalency and three years of related office experience; or equivalent combination of training and experience.

Required Licenses/CertificationsValid NC Driver’s License or equivalent.

Special Physical and Mental RequirementsPosition/Schedule RequirementsEvening work occasionally, Overtime occasionally, Rotating shifts occasionally, Valid NC Driver’s License, Weekend work occasionallyPosition AttributesSevere Weather EssentialStimulus/ARRA FundedNoQuick Link Contact Information

Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant DocumentsRequired Documents
- Curriculum Vitae / Resume
- List of References

Optional Documents
- Cover Letter

Posting Supplemental QuestionsRequired fields are indicated with an asterisk (*).

- * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
- High school diploma/GED and at least one year of office support experience
- Associate's, Bachelor's, Master's, or Doctorate in any field
- Combination of post high school education and/or experience in office support to equal at least 1 year
- Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
- None of the above

- * This position is essential to ensure continued, uninterrupted University operations, during periods of adverse weather and/or emergency situations, and the employee will be required to work during days that the University will otherwise be closed, will you be able to work this schedule?
- Yes
- No

- * Do you have any experience with transcription using medical terminology?
- Yes
- No

- * Please describe your experience troubleshooting basic to intermediate technical issues. (Open Ended Question)

- * Do you have experience working with Adobe Indesign, Photoshop, Illustrator and/or Acrobat Professional?
- Yes
- No

- * Do you have experience with maintenance of websites?
- yes
- no

- * Describe your experience creating or maintaining databases. (Open Ended Question)

- * Do you have experience preparing grant proposals?
- Yes
- No

- * Do you have experience with manuscript review, revision and submission?
- Yes
- No

  • billing
  • flash
  • hardware
  • indesign
  • software