Job description


  • Entry level
  • No Education
  • Salary $1,439.00 - $2,824.00 gross per month
  • Alexandria


Supplemental Information

"This position was established due to the transition of functions from the Department of Education/Louisiana Special Education Center to the Louisiana Department of Health. As a result of this transition, this position will be domiciled at the newly established Central Louisiana Supports and Services Center in Alexandria, LA."

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

RELEASE OF ASSESSMENT AND EVALUATION INFORMATION:La. R.S. 17:3884(D) requires that any school board wishing to hire a person who has been assessed or evaluated pursuant to the Children First Act, La. R.S. 17:3871, et seq., whether that person is already employed by that school system or not, shall request such person's assessment and evaluation results as part of the application process. Please be advised that, as part of the mandated process, your previous assessment and evaluation results will be requested. You have the opportunity to apply, review the information received, and provide any response or information you deem appropriate.

The Louisiana Special Schoolsdo not unlawfully discriminate on the basis of race, color, national origin, sex, disability, or age in our programs and activities, and we provide equal access to the Boy Scouts and other designated youth groups. Deana Frederick, Human Resources Director(318), has been designated to handle inquiries regarding non-discrimination.

For further information about this vacancy contact:
Stacy Green
LSEC/Human Resources
5400 Coliseum Blvd
Alexandria, LA 71306

No experience or training is required.

Job Concepts
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.


To provide highly skilled keyboarding support in the transcribing and recording of information.

Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments.

Level of Work:

Supervision Received:
General from a professional, supervisor or manager.

Supervision Exercised:

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Assistant 2 by the absence of experienced-level duties that begin requiring independent judgment and initiative to perform.

Examples of Work
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.

Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms, and materials.

Sorts and distributes incoming mail.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

  • access
  • due
  • education
  • payroll
  • typing