Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Universal City


Job Number 37078BR
Job Title Administrative Assistant
Business Segment Staff
Sub-Business Corporate Legal
Posting Category Legal & Business Affairs
About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.
Career Level Experienced
Country United States
State/Province California
City Universal City
Responsibilities Role Purpose
The Administrative Assistant will support the Innovation, Technology Practices and Strategy Team of the Corporate Intellectual Property Group, which addresses innovation, patent, and copyright policy initiatives. The role will report to the SVP and head of the team, and will also support a Senior Counsel and Counsel.

Arrange and schedule numerous meetings involving key executives, both internal and external, who may be in different countries and time zones; maintain busy calendars and manage unexpected scheduling changes
Handle heavy phone volume
Develop and maintain relationships with executives and assistants throughout NBCUniversal, Comcast and external partners; demonstrate flexibility, patience and persistence in routinely scheduling meetings, calls and appointments
Coordinate travel arrangements (domestic and international) and manage unexpected changes
Prepare expense reports, and keep accurate and timely expense account records
Compose, edit and proofread correspondence, reports, memos, presentations, spreadsheets and other documents
Coordinate with team members to process outside counsel bills
Coordinate team meetings and events
Handle general office and administrative tasks
Additional duties as requested
Qualifications/Requirements Basic Qualifications
Bachelor’s Degree or equivalent work experience
Minimum 1 year of experience in an executive assistant/administrative support role
Proficiency in Microsoft Word, Outlook, Powerpoint and Excel

Eligibility Requirements
Interested candidates must submit a resume/CV online through to be considered
Must be willing to work in Universal City, CA
Must have unrestricted authorization to work in the United States
Desired Characteristics Desired Characteristics
Excellent oral and written communication, grammar, time management and organizational skills
Excellent judgment and ability to proactively drive to solutions
Excellent interpersonal and multi-tasking skills
Demonstrated ability and willingness to adapt to unexpected developments
Good letter-writing and project tracking skills
Professional and courteous telephone manner
Experience working in a fast-paced environment
Excellent attention to detail
Ability to handle sensitive tasks with discretion
Experience with legal and billing database tools

About the company

NBCUniversal is where opportunities are found and careers are made. From the front lines to the top executive roles, we make it easy for potential candidates to explore opportunities and find the right fit with our team.

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