Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Universal City


Job Number 37109BR
Job Title Administrative Assistant
Business Segment Filmed Entertainment Group
Sub-Business Film Headquarters
Posting Category Administrative Support
About Us NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Career Level Experienced
Country United States
State/Province California
City Universal City
Responsibilities Role Summary:
The Administrative Assistant will provide administrative and personal support to an SVP for Universal Pictures.

Essential Responsibilities:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks, e.g. faxing, photocopying and filing
Assists other department members as necessary
May assist in making arrangements for temporary help, storage, meeting offsites etc.
Handles extremely heavy phones (including logging, placing and rolling calls)
Provide assistance with creating PowerPoint slides and Excel spreadsheets, as needed
Maintains contact lists
Help maintain budget and expenses for the department
Qualifications/Requirements Basic Qualifications:
Minimum 2 year experience working in an administrative capacity
Minimum 2 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
Minimum 2 year experience and demonstrated ability in Microsoft Work, Outlook and Excel

Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics
Bachelors degree strongly preferred

About the company

NBCUniversal is where opportunities are found and careers are made. From the front lines to the top executive roles, we make it easy for potential candidates to explore opportunities and find the right fit with our team.

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