Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Universal City


Administrative Assistant
Administrative Support
Filmed Entertainment Group
Role Summary:

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for two Vice Presidents in Universal Pictures’ Global Promotions department.
Essential Responsibilities:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks, e.g. faxing, photocopying and filing
Assists other department members as necessary
May assist in making arrangements for temporary help, storage, meeting offsites etc.
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Maintains contact lists

Basic Qualifications:

At least 1 year of administrative experience
Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
Knowledge of all basic office equipment required
Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be willing to join the union
Desired Characteristics
Desired Characteristics:

Proficiency with Keynote is highly desired
Interest in sales and marketing is highly desired
Excellent verbal and written communication skills
Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
Confidentiality - Must be able to maintain department business with the utmost confidentially
Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
Sub-BusinessFilm Franchise Mgmt & Brand Strat
Career Level
CityUniversal City
CountryUnited States
About Us
At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.
NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

About the company

NBCUniversal is where opportunities are found and careers are made. From the front lines to the top executive roles, we make it easy for potential candidates to explore opportunities and find the right fit with our team.

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