Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Wisconsin


Work type: Staff-Full Time
Location: Madison
Categories: Health Care, Medical, Social Services, Office & Administrative Support

Position Summary:Serve as administrative assistant for three to five surgery faculty in the Division of Transplant Surgery, Department of Surgery, at the UW School of Medicine and Public Health. This position must interface with outside physicians, paramedical personnel, administrators, researchers and scientists locally, regionally, nationally, and internationally. This position requires strong administrative, organizational, oral and written communication, computer and interpersonal skills. In addition, the ability to screen, prioritize, track and follow to completion multiple ongoing projects in various stages of progress is essential. This position represents surgeons to the public as well as to personnel and visitors locally, regionally, nationally, and internationally. This position requires proficiency understanding of medical terminology, surgical procedures, and patient management issues. This position must show confidentiality regarding all written and oral interactions and information.

Position Duties:List of DutiesInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Criminal background check required.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.


Work Type:Full-time:100%

Work Schedule:Monday - Friday 7:45am-4:30pm

Appointment Type, Duration:Ongoing/Renewable

Hourly rate:Minimum $18.00
Depending on Qualifications

Instructions to Applicants:To apply, please upload your cover letter and resume by selecting "apply now". To be a qualified applicant, please address in your cover letter and resume how you meet the Minimum Years and Relevant Work Experience. This application will also require submission of three professional references, including your current or most recent supervisor. References will not be contacted without advance notice.

Contact:Rachel Timbers
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:MEDICAL STAFF ASSIST(23000)

Employment Class:University Staff-Ongoing

Job Number:109945

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.Applications Open: Nov 8 2019 Central Standard Time
Applications Close:Nov 24 2019 11:55 PM Central Standard Time

  • access
  • ms project
  • safety and security
  • spring
  • teaching