- Entry level
- No Education
- Salary $18,000.00 - $30,000.00 unpaid work
- San Jose
We are looking for a highly motivated, highly organized, super-skilled administrative assistant! This candidate will support 2 Directors for the organization. The main responsibilities of this AA will be to undertake all administrative requirements understanding the responsibilities and motivations of the organizations goals and objectives in order to complete tasks on their behalf. Uses discretion in handling details of a highly confidential and sensitive nature. Work requires initiative and independent judgment. Escalates issues to Directors when appropriate. Prepares sensitive information for use in discussions and meetings within the organization and with outside individuals. The person hired into this role must be a team player who is proactive, cooperative, collaborative, flexible, identifies process improvement opportunities, loves to learn new skills and has a positive mindset. Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team. Seeks proactive and creative win/win alternatives for leader and key stakeholders constantly assessing changing priorities and complex schedules. To be the face and go to person for all managers and engineers.
Excellent communication skills, both at the peer and executive level
Ability to multi-task and change direction quickly
Excellent organizational skills with high attention to detail
Proactive and self-motivated with an ability to take direction
AA must be very open and collaborative
AA has "ear-to-the-ground" among staff and can sense morale issues if they arise Be a team-player,
Able to work on own initiative in a dynamic and challenging environment
Ability to demonstrate initiative and honed organizational skills
Job responsibilities include:
Maintain the schedules of 2 Directors
Represent the Directors and act as a liaison between executive(s) and their management, peers or organization
Arrange and coordinate business travel and adapt quickly to changes in travel plans and requirements
Plan, coordinate, and execute all types of meetings and events
Compose correspondence and reports
· Manage meeting logistics – WebEx
Edits PowerPoints presentations as appropriate
Develops staff meeting minutes and keeps list of action items
Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements
Handles multiple tasks, switches priorities and focuses as needed
Department initiatives and projects tracked including purchase order accruals, preparations and other confidential matters
Manage the planning and forecasting of budgets (monitor expenses against budget, personal) and identify corrective actions
Accurate and timely handling of expense reports
· Maintain confidentiality of sensitive information
Creates collaborative processes with other administrative personnel to optimize cross-unit functions
Builds effective and inclusive relationships with personnel at a variety of levels
Provides guidance to other employees regarding new methods, assignments or procedures
Suggests relevant process improvements
Exercises excellent judgment within areas of responsibility
This position requires exceptional MS Office skills - Word, Excel and PowerPoint. At least 5+ years of experience in Director level support. The ideal candidate will demonstrate a high level of tact, strong communication skills, the ability to handle multiple tasks, and the ability to complete project work while at the same time attending to work that is urgent. Great attention to detail and the maturity to handle confidential information is a must. Candidates applying for this position must have a proven work history reflecting support of senior management, ability to make sound decisions, ability to take action, direct action and motivate others to the same. This candidate should also appreciate the value of change and be willing to act and contribute as a "change agent."
About the company
At Cisco, transforming the way people work, live, play and learn also includes being a great place to work. For 17 years, we’ve been named a Fortune 100 Best Place to Work, one of a handful of companies included on the list since its inception. And, we are among 25 companies acknowledged as a world’s best multinational workplace.
We’re proud of this recognition because it means, at Cisco, you will enjoy working flexibly, using our own market-leading collaboration technology to drive innovation; taking advantage of numerous health and wellness resources; pursuing exciting career opportunities, and participating in programs to help your local communities or fulfill philanthropic interests. And, you’ll be doing all of this while being part of a global team that is making a positive difference in the world.
Learn why Cisco is a great place to work and what we offer you.