Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • New York City



Required Qualifications (as evidenced by an attached resume):

Associate’s degree (foreign equivalent or higher) and two (2) years of progressively responsible, full-time administrative experience. Experience with Microsoft Suite programs (Word, Excel, Publisher, PowerPoint, etc.). Experience with office calendars. Experience with handling confidential documents.

Preferred Qualifications:

Bachelor’s degree (foreign equivalent or higher). Additional years (3+) of progressively responsible, full-time administrative experience. Experience in a Higher Education/Academic environment. Experience with and knowledge of Stony Brook University policies & procedures.

Brief Description of Duties:

Perform a variety of administrative assignments, often confidential in nature for the Office of Economic Development.

The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving.

Greet guests, answer the main phone line and direct calls to the appropriate area. Arrange FedEx and UPS deliveries. Arrange logistics for various meetings, including catering and preparing informational packets for distribution.

Provide administrative support for senior staff – answer phones, manage calendars, and make travel arrangements and reimbursements. Serve as back-up to the Executive Assistant to the AVP and manage the AVP’s calendar as required.

File confidential HR and Finance documents. HR – assist with HR matters such as maintain a database of employee contact information, assist with student hires, assist with temporary staffing needs by tracking existing temporary staff assignments, renewals, terminations, and new assignment requests. Assist with budget and expense matters related to employees and major programs.

Provide support as needed for programs (such as State Certified Incubator, StartUP NY, Innovation HotSpot, business plan competitions, and others).

Schedule, attend and keep minutes of primary standing ED operational meetings. Responsible for the logistics of the meetings, including but are not limited to attendee invitations, speakers/presenters and agenda.

Assist in organizing and tracking work for the preparation of large grant proposals and submission.

Assist with events, including tracking participants, sending correspondence, tracking contributions and assist with logistics such as registration, badges, and event support.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University has been tobacco free since January 1, 2016. See our policy and learn more at

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.

If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Schedule: Full-time
Shift: Day Shift
Posting Start Date: Nov 8, 2019
Posting End Date: Nov 22, 2019, 10:59:00 PM

  • excel
  • powerpoint
  • spring
  • teaching
  • word