Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Pontiac


Administrative Coordinator
" Prepares, edits, proofreads, and processes a variety of routine to complex documents and correspondence including memorandums, file summaries
" Compiles critical, time-sensitive, documentation for the Procurement Department, especially for the Triennial Audit
" Provide administrative and technical support related to an occupational specialty
or function for an assigned department of the District such as public information,
training and education, maintenance, treasury, etc.
" Recommend and assist in the implementation of departmental goals, objectives,
strategies and work plans
" Establish schedules and methods for monitoring administrative activities
" Implement departmental policies and procedures
" Evaluate operations and activities of assigned responsibilities
" Recommend improvements and modifications
" Prepare various reports on operations and activities
" May maintain department petty cash account
" Perform various routines to support cash handling systems and the daily reporting
of collections and disbursements including revenue bin resets at District operation
" Print checks and maintain check printing system for both payroll and accounts payable applications
" Assist with ordering, vaulting, and security of viable check stock and all fare revenue instruments
" Audit and reconcile vendor payments and fare media sales and returns
" Prepare purchase requisitions
" Order supplies and materials
" Maintain files and records
" Plan, organize and coordinate the inflow and outflow of personnel through the
department or assigned programs and projects
" Ensure that records pertaining to departmental or District activities are properly maintained" May manage the utilization of departmental facilities and conference/training rooms and coordinate calendar of availability
" May prepare and/or coordinate reports, board presentations, community outreach
presentations, public or employee meetings, press releases, legal and display
advertisements, promotional material, statistical reports, and other complex documents
" Proofread for accuracy, correct form, content and proper English usage
" Answer questions and provide information to the public, employees, and retirees
" Attend a variety of meetings throughout the District during the day and evening
" Investigate complaints and recommend corrective action as necessary to resolve complaints
" Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service.


- Principles and practices of public administration.
- Office administrative practices and procedures, including records management and the advanced operation of Microsoft Word.
- Exercise sound independent judgment within general policy and the District's regulatory guidelines.
- Prepare clear and accurate reports, correspondence, procedures and other written materials.
- Organize and prioritize work to meet critical deadlines.
- Maintain accurate records and files.

Knowledge of: Methods, techniques and procedures used in the planning,
development and delivery of an administrative program; principles and practices for
implementing and directing administrative activities, department budget development
and monitoring; pertinent District, departmental, local, State, and Federal laws, rules,
regulations, policies and procedures; English usage, spelling, grammar and punctuation;
modern office practices, procedures and equipment such as typewriters and computers;
typical modern office computer software programs such as word processing,
spreadsheets, presentation programs and databases; report and presentation writing;
principles and practices of record keeping, assigning and reviewing the work of others,
administrative organization and management; business mathematics and simple
Ability to: Independently perform assigned administrative duties with speed and
accuracy; communicate effectively both orally and in writing in an office environment;
organize, implement and direct administrative activities; know and understand all
aspects of the assigned department or program; analyze work papers, reports and
special projects; identify and interpret technical and numerical information; observe and
problem-solve operational and technical policy and procedures; interpret and explain
pertinent District policies and procedures; assist in the development and monitoring of
an assigned program budget; develop and recommend policies and procedures related
to assigned operations; develop and recommend goals and objectives in support of
department mission; effectively operate modern office equipment including computers
and related software; type accurately on a keyboard sufficient to complete work in a
timely and efficient manner; analyze situations quickly and objectively and to determine
proper course of action; establish and maintain effective working relationships with
those contacted in the course of work.

About the company


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