Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Princeton

Description

ADMINISTRATIVE COORDINATOR - INSURANCE COMPANY OPERATIONS (ICO)

YOUR JOB

We’re adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation and delivery of innovative solutions for our business units and clients.

The Company
As a member of Munich Re's US operations, we offer the financial strength and stability that comes with being part of the world's preeminent insurance and reinsurance brand. Our risk experts work together to assemble the right mix of products and services to help our clients stay competitive – from traditional reinsurance coverages, to niche and specialty reinsurance and insurance products.

Specialty Markets provides customized risk transfer solutions that meet the needs of clients other than traditional insurance companies. Our clients include self-insurers, risk retention groups, pools, trusts and reciprocals as well as insurance intermediaries such as program administrations and wholesale brokers. Specialty Markets offers reinsurance as well as admitted and non-admitted insurance products to meet our clients’ specific needs. Our deep understanding of insurance and reinsurance, coupled with our unmatched experience in the alternative market, assures that our clients receive superior service from our best-in-class professionals.

Insurance Company Operations (ICO) is part of Munich Re’s Specialty Markets division and is a valued partner in the management and administration of support services of our statutory insurance companies.


The Opportunity
Future focused and always one step ahead

As a member of our Insurance Company Operations team, you will apply analytical, communication, project management, reporting, and planning skills while working in close collaboration with the division management to support business objectives. This position will implement administrative systems, procedures and policies to ensure that a variety of tasks are accomplished. In addition, this individual will provide administrative support to assigned department leaders/department head.

As an Administrative Coordinator you will:
Provide advanced-level assistance to create and enhance electronic (i.e. PowerPoint) materials which support business unit strategy and objectives. Materials can include but are not limited to client presentations, department planning documents, presentations for large staff meetings, etc.
Develop and/or coordinate business management reports, utilizing expert Microsoft Excel and database skills. Collect and compile data from multiple sources and performs routine analysis and calculations. Prepare moderately complex statistical reports.
Create, update and maintain databases and sophisticated tracking tools/spreadsheets.
Design, coordinate and maintain document management sites and division web sites.
Schedule and arrange logistics for large group/divisional meetings at onsite and offsite locations for both internal participants and external clients.
Support Insurance Company Operations with various tasks including but not limited to:
Establish formalized process to track and manage MGA/PA agreements
Provide 800# Insurance Company support (first line customer service support - triage, direct, etc.)
Large volume mail processing, heavy invoicing to/from state and regulatory agencies.
Monitoring/preparing/scanning policy information from regulatory agencies and distributing as appropriate to clients. Preparing certified/notarized copies of policies and distributing upon request.
Serve as Move Coordinator and coordinate the activities associated with onboarding of new/transferring staff members. This includes but is not limited of IT/connectivity tasks, ensuring new staff have appropriate access, hardware, resources appropriate for their roles.
Coordinate yearly budget process for department. Audit monthly budget conformance reports and advise management of discrepancies.
Perform administrative activities for assigned division leaders. Duties may include a combination of, but not limited to the following:
Arrange meetings and conference calls for department/division, including arranging for food, space, etc.
Create filing systems and maintain electronic files (e.g. SharePoint, Document Center) and maintain paper files as appropriate. Manage record retention of departmental files.
May serve as Business Continuity Plan Coordinator for division/department
Arrange for workspace/connectivity for visiting staff

About the company

Munich Re is one of the world’s leading risk carriers and stands for exceptional solution-based expertise, consistent risk management, financial stability and client proximity. The Group operates in all lines of insurance, with around 45,000 employees throughout the world and combines primary insurance and reinsurance under one roof.

Besides our capital base, the foundation of our success is knowledge and competence – qualities that benefit clients and staff alike. As a world-class reinsurer, we invest a great deal in maintaining our knowledge lead and foster the innovative strength and expertise of our more than 11,000 employees in reinsurance. We motivate by offering a wide variety of responsible tasks with clear objectives, and cultivate a team spirit. Our corporate culture is defined by performance, mutual respect and trust. All this makes us an attractive employer providing global career development opportunities and prospects.

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