Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Phoenix



Where would I be working?
Western Area Power Administration
Desert Southwest Region, Management Services (G1000)
Phoenix, AZ

Find out more about living conditions at this duty station .

Learn more about this agency Responsibilities

The Administrative Officer serves as the principal administrative advisor to the Regional Manager, and provides leadership and direction to regional offices to support the following mission and business functions and programs within the Division: Acquisition/Procurement, Property and Facilities Management, Fleet and Inventory Management, Records Management, Training and, Emergency Management programs. Incumbent works under the general direction of the Senior Vice President and Regional Manager, who makes assignments of a broad and general nature covering short and long range program plans, objectives and policies. Incumbent serves as the Regional Manager’s principal adviser and accountable party for administrative management at all levels of the region.

Travel Required

50% or less - Travel up to 6-10 days per month may be required; 4-5 days of that requiring overnight travel.

Supervisory status


Promotion Potential



Conditions of Employment

- U.S. Citizenship
- This employer participates in the e-Verify program
- See "Other Information" section regarding Selective Service requirements N/A


You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement.


A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as:

Management and/or oversite of a Federal Procurement program, participation and collaboration with various Human Resources programs to include leadership development, management and/or oversight of Property management to include Fleet, Facility Management and experience managing and/or leading teams.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

- Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
- Knowledge sufficient to analyze and evaluate the efficiency and effectiveness of administrative and management practices; select appropriate qualitative and quantitative techniques for a specific situation; and develop and apply new approaches for conducting complex, comprehensive studies which deal with major issues affecting administrative and support programs.
- Ability to manage large-scale projects, develop project or work plans, and direct daily activities through written and verbal communications.
- In-depth knowledge of human relations, leadership, management and organizational principles and practices along with a comprehensive knowledge of planning, programming, and budgeting regulations, guidelines and processes, and thorough knowledge of facilities planning, management processes needed to assist in preparation of long-range (5-10 year) and short-range project planning guidance in accordance with broad agency support program policies and objectives. "Experience" refers to paidandunpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience,includingvolunteer experience.

Time-in-Grade: Current Federal employees must meet time-in-grade requirementsby the closing dateof this announcement to receive consideration.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.


For this position, education cannot be substituted for experience.

Additional information

- New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check.
- More than one selection may be made from this vacancy announcement.
- Some positions may require completion of a probationary period of up to 1 (one) year.
- All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
- If selected for this position, your appointment is contingent upon completion of OF-306, Declaration for Federal Employment, during the pre-employment process.
- If selected, you will be required to complete a questionnaire and are subject to a criminal background check to determine suitability for Federal employment before appointment.
- If selected, you may be required to complete a one-year supervisory probation period.
- The selectee for this position may be eligible to receive a recruitment or relocation incentive. You will need to sign an employment agreement to be eligible for this incentive.
- This position is designated Essential in the event of the Continuity of Operations (COOP) or Emergency Response situations
- The duties of this position may require the incumbent to be placed in a 24/7 on-call status during emergency situations.
- Travel of up to 6-10 days per month may be required; 4-5 days of that requiring overnight travel.
- This position requires the ability to operate a Government vehicle. The incumbent must be able to obtain and maintain Defensive Drivers certification and have a valid state driver’s license. Defensive Driver’s Training will be completed upon employment.
- The incumbent must be able to obtain and maintain the required DOE/WAPA training/certification as necessary in order to serve as the GPC Approving Official.
- The incumbent is required to submit a Confidential Financial Disclosure Report (OGE Form 450), upon entering the position and annually. Read more How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here.

Read more Background checks and security clearance

Security clearance


Drug test required


Position sensitivity and risk

High Risk (HR)

Trust determination process


Required Documents

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

- Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
- Yourexperience listing shouldshowthe start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
- Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
- For more information about what to include in your resume, pleaseview this USAJOBS Resume Tutorial video on YouTube.
- Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require the USAJOBS resume format. You will be notified at the time you click 'Apply Online' which is required.
- It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience. Current and former Federal employees: SF-50 that reflects your title, series and grade - Do not submit an award SF-50. (Standard Form 50 - Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!

- Full position title;
- appointment type;
- occupational series;
- pay plan, grade, and step;
- tenure code; and
- service computation date (SCD). If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Displaced Federal employees: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.

Veterans: veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). ). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011 .

Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Selective Service Registration:

The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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