Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Columbia

Description

Posting Details

Posting Details

Requisition NumberS1940Position Number002936Position Classification TitleAdministrative Support AssociateFunctional TitleAdministrative Support Associate - AdvancedPosition TypeStaffUniversity InformationUNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational UnitThe Department of Social Work has approximately 25 faculty and
staff who serve around 500 students in Social Work and Gerontology
programs. Close to 350 students are enrolled in the undergraduate
programs. The PhD program has 14 students and the master’s
programs have approximately 110 enrolled students.

Position SummaryThe major purpose of this position is to provide direct support to students, faculty, and other staff related to the Department of Social Work programs. This support includes running reports, use of office
technology and computer skills, course scheduling, customer service, and office logistics.

Minimum QualificationsHIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.

Additional Required Certifications, Licensures, and CertificatesPreferred QualificationsAssociate’s Degree; one to two years related experience.

Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to ApplicantsApplicants are required to upload a list of at least three (3) professional references that includes:
1. Name
2. Company Name
3. Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
4. Email Address
5. Contact Phone Number

Recruitment Range$34,194 - $36,726Org #-DepartmentSocial Work - 12401Work Hours of Position8 A.M. - 5 P.M., Monday - FridayNumber of Months per Year12Posting RequirementsJob FamilyAdministrative & ManagerialCareer Banded TitleAdministrative Support AssociateOpen Date11/01/2019Close Date11/13/2019FTE 1.000FLSANon-ExemptIf other, please indicateIf time-limited, please specify end date for appointment.Salary Grade EquivalencyKey Responsibilities

Key Responsibilities

Key ResponsibilityFacilitate expenditures including purchasing, reimbursement, and personnel

Essential TasksAid Business Services Coordinator in initiating purchases on behalf of the Department of Social Work. This includes utilizing eMarketplace (for routine orders and Purchase Orders) and UNCG Catering (or other food vendor).
Use Pcard in compliance with university policy, only engaging in allowable uses.
Process requests for travel reimbursement. Completes travel forms and checks travel form submissions for accuracy.
All processes shall be completed in a timely and accurate manner.

Key Responsibilities

Key ResponsibilityLeave Management and Time Entry

Essential TasksCommunicate with leave-earning employees, student worker(s), temporary employees, hourly, and other relevant personnel about deadlines for time sheets or leave reports.
Perform time entry on a monthly basis for all employees within Org. Duties should be performed by the prescribed deadlines with a high-level of accuracy.
Reconcile time entry against ePrint.
Serve as a resource for Department of Social Work employees on how to complete time sheets in compliance with university rules.

Key Responsibilities

Key ResponsibilityOversees scheduling of Social Work and Gerontology courses

Essential TasksEnters course scheduling information into Banner. Collaborates with
Department Heads and Program Directors to verify accuracy of course
schedule for fall, spring and summer semesters.

Key Responsibilities

Key ResponsibilityCustomer Service

Essential TasksProviding excellent customer service to students, staff, faculty and guests in-person, through e-mail, or via phone.
Answer phone for main SW Department and direct calls as appropriate.
Maintaining and providing current and accurate information regarding the BSW and Gerontology Programs.
Communicating with professional staff to stay abreast of programs and upcoming events.
Answering questions fully, and refer appropriately.
Updating the bulletin boards, office directories, and checking any posted flyer areas for outdated content as needed.
Maintaining working knowledge of all University policy and procedures to support the daily functions, mission, goals and programs of the Department of Social Work.
Follow appropriate regulations regarding confidentiality in written and oral communication.

Key Responsibilities

Key ResponsibilityBSW, Gerontology, and the Gerontology, Research, Outreach, Writing, and Teaching Hub (G.R.O.W.T.H.) support

Essential TasksAssists the BSW Director and BSW Field Director to manage student information, files, certificates, awards, and other duties.
Primary liaison for the Gerontology faculty for undergraduates (minors) and graduate students.
Use appropriate software programs (including Microsoft Work, Excel, Powerpoint, etc).
G.R.O.W.T.H. support – manage listserv and announcements for G.R.O.W.T.H events, coordinate catering/reservations, RSVPS, and event set up.

Key Responsibilities

Key ResponsibilityGeneral Program Support

Essential TasksProcesses copy/print jobs for faculty
Textbook ordering
Maintain course syllabi file for Department
Key assignments and orders
Arrange Parking for Adjuncts and Visitors
Facility Operation Work Orders
Special event coordination/attendance (i.e., Graduation, BSW Field Orientation, others as needed)
SECC Coordinator
Schedule candidate interviews
Coordination of office moves/new space set ups
Spartan Printing orders
Name tag, plaque and award orders and maintenance
Online directory maintenance
Prepare, receive and distribute mail and FedEx/UPS packages
Room reservations
Other duties as assigned

Competency

Competency

CompetencyCommunication- VerbalCompetency DescriptionInterprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations. Communicates expectations to other employees, which may include formal/informal training. Demonstrates the ability to work with confidential and sensitive information.

Competency LevelAdvanced Competency

CompetencyKnowledge- ProgramCompetency DescriptionProgram knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures. Requires knowledge of organizational structure, functions, and services, programs, office procedures and practices.

Competency LevelAdvanced Competency

CompetencyProblem SolvingCompetency DescriptionIndependently resolves and/or develops recommendations for unprecedented issues and problems. Problem resolution requires some interpretation of policy and procedures. Serves as a resource for others in resolving unprecedented, nonstandard issues and problems. Assumes responsibilities for and manages the results of decisions. Coordinates and facilitates solutions with other work units.

Competency LevelAdvanced Competency

CompetencyCommunication - WrittenCompetency DescriptionIndependently compiles, analyzes, assimilates, and composes information into varied or non-standard formats with responsibility for content review, accuracy, quality, and timelines, requiring in-depth program knowledge and interpretation.

Competency LevelAdvanced Competency

CompetencyOffice TechnologyCompetency DescriptionUtilizes advanced training/knowledge; integrates varying software applications and systems for information and records purposes. Integrates varying software or learns new computer applications to meet unique work needs. May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.

Competency LevelAdvanced Competency

CompetencyInformation/ Records AdministrationCompetency DescriptionUtilizes, reconciles, and manipulates data for management reports from different internal and external sources. Applies an understanding of the information in order to extrapolate key data elements.

Competency LevelAdvancedADA Checklist

ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical EffortHand Movement-Repetitive Motions - F, Hand Movement-Grasping - O, Holding - O, Reading - C, Writing - C, Eye-hand coordination - R, Vision-Preparing/Analyzing figures - O, Hearing - C, Talking - C, Standing - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - R, Pushing/Pulling - R, Climbing-Stairs - R, Bending - R, Squatting - R, Reaching - OWork EnvironmentInside - C, Outside - RApplicant DocumentsRequired Documents
- Resume/CV
- Cover Letter
- List of References

Optional Documents

Posting Specific QuestionsRequired fields are indicated with an asterisk (*).


- * Please indicate how you learned of the vacant position for which you are applying:
- SpartanTalent Website

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