- Entry level
- No Education
- Salary to negotiate
Posting NumberS140743Position TitleAssistantDepartmentStudent Rights & ResponsibilitiesDivisionStudent DevelopmentLocationMain CampusClassificationSupport StaffFLSA ClassificationNon-ExemptUnion/Non UnionUnionFull Time / Part Time? Full TimeSalary Range - Minimum$39,126 annuallyHours per week40Temporary? No Posting Detail Information
Posting Date11/08/2019Closing Date11/18/2019Open Until FilledNoSpecial Instructions to ApplicantsThis position will not begin/start until January 2020. Review of applications will begin after the job posting closes and candidates will be notified when a decision on their application materials is made.
For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.
All offers of employment are contingent upon the following:
- Post-offer, satisfactory results of pre-employment background check
- Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
- Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires
Application Procedures: “Apply to this Job at employment.jjc.edu”
Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email HR@jjc.edu or call (815) 280-6725.
Advertising SummaryFounded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.
Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.
JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!
The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:
Blue Cross Blue Shield of Illinois (employee & family)
Flexible Spending Account
403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability
Life Insurance & a comprehensive leave plan including:
- Federal holidays
Link to Human Resources websitehttp://www.jjc.edu/about-jjc/college-leadership/administration/human-resources
Job DetailsPOSITION TITLE:ASSISTANT
DEPARTMENT:Student Rights & Responsibilities
UNION:Support and Technical
REPORTS TO:Dean of Students
PLACEMENT: Support staff, grade 6
MINIMUM PAY RATE:$39,126 annually
Position Summary POSITION SUMMARY
Performs a variety of responsible administrative duties in support of day-to-day office operations. The typical duties may include researching information and statistics, compiling and analyzing information for reports or presentations; preparing documents, publications, charts, graphs, or tables; responding to correspondence; editing and proof-reading department documents; maintaining student counseling records, databases, and files, and updating them as necessary; assisting with the intake of students seeking services, as well as, able to recognize signs of a student in crisis, preparing work orders, making travel or facility services arrangements, performing administrative services, arranging conferences and meetings; answering questions about policies and procedures applicable to the Office of Student Rights & Responsibilities and Student Wellness. A high degree of confidentiality is required and ability to make decisions in a crisis situation. Occasional overtime and work time schedule flexibility may be required.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Assist Dean of Students and the Student Wellness team with administrative functions such as institutional reports, data tracking, along with updating mental health resources and maintaining web and portal pages.
2.Prepare payroll/time sheets for all department staff; process direct payment vouchers, invoices, purchase requisitions, work orders and service arrangements; assist with budget as needed.
3.Plan and schedule appointments and events, coordinate travel arrangements, maintain multiple calendars.
4.Receive students, faculty, and staff and determine if a crisis exists, handle phone calls including crisis, take and relay messages, provide requested information, prioritize and distribute mail.
5.Compile statistical reports from student counseling system, wellness groups, and various student surveys and evaluations.
6.Prepare and coordinate activities with appropriate departments and individuals various department-sponsored activities, events, workshops and therapy groups. Assist with other areas as needed.
7.Prepare training booklets and certificates, update the Crisis Intervention Procedures, Health and Wellness booklets and other related support materials.
8.Update and maintain the website and student portal assigned pages.
9.Attend departmental meetings and record minutes of meetings.
10.Provide the Office of Student Rights and Responsibilities with front desk coverage, distribution of departmental information, and problem-solving situations when required.
11.Participate in achieving department and college goals and objectives.
12.Perform related duties as assigned.
Minimum QualificationsMINIMUM QUALIFICATIONS
1.H.S. Diploma or equivalent.
2.Two (2) years of administrative support experience
3.Attentiveness to detail, excellent organizational skills, initiative, and event planning skills.
4.Knowledge of Microsoft Office programs and current office procedures.
5.Ability to handle multiple tasks and responsibilities, meet short deadlines, and work under pressure or crisis situations.
6.Adhere to and maintain student privacy/confidentiality as related to FERPA/HIPPA, or other related policies.
7.Strong interpersonal communication skills and experience dealing with people (internal/external) effectively in person / telephone is a must.
8.Ability to travel to multiple campus locations.
9.Ability to work with a flexible work schedule as hours may be outside 8 to 4:30 p.m.
Preferred QualificationsPREFERRED QUALIFICATIONS
2.Knowledge of JJC procedures and policies and college resources.
3.Mental Health First Aid training.
Physical DemandsPHYSICAL DEMANDS
1.Normal office physical demands.
Working ConditionsWORK SCHEDULE
May require occasional flexibility to accommodate department-sponsored events.
Must have ability to work a flexible work schedule as hours may vary outside of 8am to 4:30pm.
1.Duties are performed indoors in the usual office and/or outdoor environment.
Compliance AnnouncementANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website : https://jjc.edu/about-jjc/police-and-safety
If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * Do you have a H.S. Diploma or equivalent?
- * Do you have at least two (2) years of administrative support experience?
- * Do you have experience with and knowledge of Microsoft Office programs and current office procedures?
- * Are you able and willing to maintain student privacy/confidentiality as related to FERPA/HIPPA, or other related policies?
- * Are you able and willing to travel to multiple campus locations as needed?