Job description


  • Entry level
  • No Education
  • Salary to negotiate


Budgeting Systems Manager

Stanford University

Job Number: 85574


The University Budget Office (UBO) at Stanford University reports directly to the provost and is responsible for the processes and policies related to the university's $6.5 billion consolidated budget, including planning and managing the annual budget process, developing the consolidated budget, managing the university's general fund and allocations from it, and managing various budgeting systems. The UBO partners with the CFO's office in the setting of financial policies and the analysis of their impact on university resources and operations. It also supports the president and provost in the allocation of central resources to the university's highest priorities. The UBO performs financial and budgetary analyses that support critical decision making by the Vice Provost for Budget and Auxiliary Management, the Provost, other senior management, and the Board of Trustees. The UBO strives to deliver excellent customer service, analytical support, and guidance on best practices for using the budget to promote strong financial management throughout the university.
Core Duties*:
We are seeking a creative problem-solver who is equally comfortable in the worlds of finance and technology to manage the budgeting/forecasting/reporting systems owned by the University Budget Office. The ideal candidate will have great listening skills to understand budget units' financial operations, the ability to clearly define complex solutions for complex needs, and the willingness to get their hands dirty in helping to implement those solutions. The position's primary duties include:

- Budgeting system continual improvement: Specify requirements and/or design solutions for improving and enhancing the university's primary budgeting and forecasting system, Tidemark; lead and contribute to development efforts; lead internal and user acceptance testing efforts; ensure complete and up-to-date system documentation is maintained.
- Budgeting systems operations: Collaborate with UBO colleagues to monitor system performance and external integrations; provide Tier II user support for system questions; address bugs internally or with vendor collaboration; develop training materials.
- Ancillary systems business ownership: Serve as business owner for other budgeting systems such as the Transfer Administration System and iBudgets; define requirements for enterprise developers to implement; provide Tier II user support for system questions; lead functional testing efforts.
- Personnel management: Directly supervise an IT Business Analyst/Programmer.

The University Budget Office is formally organized into two teams, one focused on policy and analysis and the other focused on systems and operations; however, much of the office's work is accomplished through close collaboration between the two teams. This position reports to the Director of Budget Management but will also work extensively with the policy and analysis and operations staff.

Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider the many lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriched the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

- Freedom to grow. We offer career development programs and tuition reimbursement. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

Candidate Expectations:

- Lead the solicitation and gathering of business and system requirements.
- Analyze, design and implement complex management information systems.
- Manage, from a client business perspective, the requirements for related systems projects; ensure high client satisfaction by monitoring the delivery of information systems to the organization.
- Lead and coordinate projects to assist business owners in evaluating the potential for automating existing or proposed work functions or processes and assess the feasibility of creating or modifying systems to meet user requirements.
- Analyze new business requirements, system functionality, current system use and user needs; specify functional designs and work with developers and analysts to implement.
- Develop system design for new or revised business systems; document and analyze input/output requirements, procedural flow between departments, operational audits and organizational structures.
- May plan, direct, coordinate, monitor and review the work of others during all phases of the project team's work and participate in the planning, development and presentation of training for users of business systems.
- Manage day-to-day external vendor or partner relationships.

Minimum Requirements:
Education & Experience:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:

- Knowledge of computer system capabilities, business processes, and work flow.
- Current knowledge of rapidly changing computer technology.
- Extensive experience with enterprise applications and understanding of database driven applications.
- Ability to design and document complex business systems.
- Proven problem solving and analytical thinking and ability to approach problems logically and systematically.
- Strong understanding of the software development life cycle.
- Project management skills as needed.
- Skill in conducting user interviews and facilitating group meetings.
- Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
- Strong listening, negotiation and conflict resolution skills.
- Proficiency in business applications, such as Microsoft Office suite, especially Excel
- Excellent analytical skills and ability to work independently and as part of a team
- Ability to contribute to or lead part of a multi-functional team

Physical Requirements*:

- Constantly perform desk-based computer tasks.
- Frequently sit, grasp lightly/fine manipulation.
- Occasionally stand/walk, use a telephone.
- Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

- Routine extended working hours during peak cycles; travel to school/unit sites across university.

Work Standards:

- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
- Schedule: Full-time
- Job Code: 4773
- Employee Status: Regular
- Grade: K
- Requisition ID: 85574


Location: University Budget Office, Stanford, California, United States


Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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  • education
  • excel
  • ms project
  • performed
  • software