Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Wisconsin


Work type: Staff-Part Time
Location: Madison
Categories: Office & Administrative Support

Position Summary:The primary role of this position is to provide administrative support to Dr. Jane Mahoney and the Community-Academic Aging Research Network (CAARN) in the Department of Medicine (DOM), University of Wisconsin-Madison School of Medicine and Public Health (SMPH). CAARN is a participatory-based research network that brings together academic researchers and community partners in order to conduct clinical and dissemination research related to healthy aging. CAARN's sustainable infrastructure was built to bridge university and community entities to increase research in alignment with Wisconsin's Aging Plan, Healthiest WI 2010 and 2020, the National Institute of Health's mission, and the needs of Wisconsin's rural and African American communities.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:List of DutiesInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required/Preferred Qualifications:
- One year of clerical or administrative work experience (required)
- Associates degree (or higher) in medical administrative support or similar field (preferred)

Ideal candidates will also possess:

- Strong organizational and time-management skills.
- Excellent interpersonal skills, as well as verbal and written communication. This includes command over spoken and written English, grammar, spelling and punctuation.
- Proficient use of Microsoft Office Programs (Outlook, Word, Excel, PowerPoint, etc.)

Knowledge of health-care terminology is preferred, as is knowledge of UW web-based administrative tools.


Work Type:Part-time:80%

Work Schedule:70-80% FTE position. Typical office hours are Monday-Friday, 7:45 a.m. - 4:30 p.m. Schedule is flexible to meet the needs of the program.

Appointment Type, Duration:Ongoing/Renewable

Hourly rate:Minimum $14.25
Depending on Qualifications

Instructions to Applicants:To get started, click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.

Contact:Patrick Hanson
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:UNIV SERVICES ASSOC 2(16660)

Employment Class:University Staff-Ongoing

Job Number:109821

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.Applications Open: Nov 8 2019 Central Standard Time
Applications Close:Nov 22 2019 11:55 PM Central Standard Time

  • access
  • excel
  • spring
  • teaching
  • word