- Entry level
- No Education
- Salary $14.00 gross per hour
The Parks, Recreation and Cultural Arts Department is seeking an administrative support person to serve in the Cultural Arts Division Administration offices.This person will serve an important and integral role interfacing with staff and citizens through multiple citizen advisory Boards & Committees. The candidate will work closely with the Cultural Arts staff, the Clerk's office and will serve as the liaison to community groups. Through the Committee work, administrative support and collaborations within the Department and with the Clerk's Office this role will be essential to our daily operations.
This person will perform clerical and public contact work involving payment processing, database management, email correspondence, and meeting agenda/minutes creation. Specific duties may vary depending upon assignment.
Work is performed under limited supervision following regularly established routines subject to more general instructions. Work requires public contact and independent decision making.
This is a part-time position with hours not to exceed 20 per week. Flexible schedule to include some night hours.
Responds to citizen questions regarding Cultural Arts programs and activities by phone and email, provides appropriate information/materials to citizen or refers to appropriate person;
Assist Festivals staff with payment requests, payment processing and supply orders;
Support the Public Art Advisory Board, Cary150th, Cultural Arts Committee and Festivals Committee in the role of clerk. Duties to include, but not limited to:
- Attend Board/Committee meetings
- Manage Committee roster, annual schedule
- Manage Committee recruitment, application management and interview scheduling
- Prepare agendas and minutes
- Supports the Cultural Arts Division Manager and Festivals Coordinator grant application and review process
Manages Cultural Arts Division meetings and liaison requests with manager.
Performs other job-related tasks as required.
Knowledge, Skills and Abilities
General knowledge of computers and related software; general knowledge of standard office practices and procedures; ability to complete assignments accurately and prior to the established deadline; skill in the operation of common office equipment; general knowledge of cash collection procedures; ability to meet the public effectively; ability to communicate effectively; ability to deal with the public in a firm but tactful manner; ability to maintain and establish effective working relationships with others; ability to understand and carry out oral and written instructions; ability to acquire knowledge of policies, procedures and services of the center, division and department; ability to maintain filing systems, ability to work with committee recruitment records.
Minimum and Preferred Qualifications
Requires graduation from high school or equivalent;
Requires 2+ years of experience in an administrative assistant capacity or equivalent;
Requires intermediate level skills in Microsoft Office, including Word, Excel, Outlook, and Access;
Requires some experience in calendaring, setting up meetings, and creating meeting notes.
Some experience in grants writing or administration is a plus;
Some experience in events management is a plus;
Requires drug testing and background check (which may include criminal history, education verification and credit history review) prior to employment.