Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • New York City



Required Qualifications (as evidenced by an attached resume):

High School Diploma/GED. Administrative experience to include data entry. Experience with Microsoft Excel and Word.

Preferred Qualifications:

Associate’s degree (foreign equivalent or higher) in Business or a related field. Experience as a Data Entry Associate or Office Clerk. Experience using office equipment, like fax machine and scanner and/or knowledge of touch-typing system. Computer training or certifications (keyboarding, office database applications, etc). Basic understanding of databases (i.e. PeopleSoft, Oracle etc.)

Brief Description of Duties:

Stony Brook Foundation is looking for a Data Entry Associate to update and maintain information on the Foundation’s databases and computer systems. The Data Entry Associate’s responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information. This position will assist in all business areas within Stony Brook Foundation such as: Cash Receipts, Accounts Payable, journal entries and New Account establishment. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. The successful incumbent will have organizational skills with an ability to stay focused on assigned tasks.

Enter customer and account data - input text based and numerical information from source documents within time limits

Review data for deficiencies or errors, correct any incompatibilities if possible and check output

Scan and file paperwork after entering data to ensure it is not lost

Generate reports, store completed work in designated locations

Comply with data integrity and security policies; keep information confidential

Establish new files, create folders, and compile relevant material

Retrieve data from the database or electronic files as requested

Create spreadsheets with large numbers of figures without mistakes

Perform various clerical tasks such as distributing mail and answering phones

Other duties as assigned

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University has been tobacco free since January 1, 2016. See our policy and learn more at

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.

If you need a disability-related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at

Visit our WHY WORK HERE page to learn about the total rewards we offer.

Job Field: Clerical/Secretarial
Primary Location: US-NY-Stony Brook
Schedule: Full-time
Shift: Day Shift
Posting Start Date: Dec 2, 2019
Posting End Date: Dec 16, 2019, 11:59:00 PM

  • excel
  • oracle
  • spring
  • typing
  • word