- Entry level
- No Education
- Salary to negotiate
- Colorado Springs
DescriptionUniversity of Colorado Denver l Anschutz Medical CampusSchool of Medicine, Department of SurgeryDivision Administrative Director, Business Services Program DirectorPosition #741064 – Requisition #17876
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The Department of Surgery has a University Staff (unclassified) Division Administrative Director (Business Services Program Director) position in the Division of Pediatric Surgery.
The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.
Nature of Work:The Division Administrative Director (1.0 FTE) manages and coordinates policies and procedures related to finance and accounting, human resources, faculty affairs, and department operations in the Department of Surgery, Division of Pediatric Surgery. This position also supports and collaborates with the Division Head and other key stakeholders to develop and implement strategy and program development. Working under the direction and guidance of the Director of Finance & Administration, the Manager represents the Division within the Department and the School of Medicine, Children's Hospital Colorado (CHCO), Anschutz Medical Campus and the University of Colorado, providing essential communication and networking for the effective functioning of these entities. An employee in this position can be terminated at any time without notice and severance pay may not be provided.
Under the authority of the Director of Finance & Administration, this role supervises two support staff who have responsibility for human resources and finance functions; provides administrative management support for eight Professional Research Assistants/Post-Doc Fellows/Research Associates/Program Assistants who report directly to faculty; and provides supervisory functions in multiple personnel systems including state, CU Medicine, and CHCO.
Examples of Work Performed: Specific duties and responsibilities of the Division Administrative Director may include, but are not limited to, the following:
Financial Management: All financial management activities are under the direction of the Director of Finance & Administration who has overall responsibility for divisional and departmental funds, serves as the Fund Administrator and overall approving official. Within these parameters, the Division Manager:
- Manages all funds of the Division including State, UCD gift and endowment funds, grants and contracts funds and clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, investment analysis and other short and long term planning functions. Volume of money management is anticipated to be $8.4M (net payments) and $27M (charges) in physician revenues and other funds in research grants, contracts, gifts and other endowments.
- Manages faculty practice plan and clinical revenues for the Division.
- Prepares budgets, controls and monitors revenue and expenditure activity for each source of funds. Budgeting financial management occurs in multiple fiscal systems including the state, CU Medicine and multiple hospitals and other entities, including CHCO.
- Utilizes standard University and department systems for accounting, data processing and other computer systems as necessary for financial management and statistical reporting.
- Prepares faculty salary data and sources of funds for annual salary recommendation process and responds to requests from the Director of Finance & Administration for fiscal budgetary information.
- Monitors physician services billing and collection activity where appropriate, and coordinates all related activity with the Revenue Cycle Manager for Surgery.
- Administers the flow of administrative, financial and workload statistical data and reporting for the division.
- Administers pertinent State, CU & UCD fiscal policies, rules and procedures, and applicable State and Federal laws and standards applying to business management (personnel, accounting, auditing, etc.).
- Administers pertinent practice plan or CU Medicine fiscal policies, including complex federal and other regulations governing physician practices, patient care and billing and collection (as well as personnel, accounting, auditing, etc.).
- Coordinates fiscal policies related to faculty needs and practice site locations including policies and rules for CHCO, Memorial/Briargate, and others.
- Serves as a member of the Department Manager Committee and represents the division on task forces and committees as requested by the Director of Finance & Administration and the Division Head.
- Attends divisional meetings, faculty meetings, chief’s meetings, department manager meetings, and may be the coordinator of divisional faculty and staff or other meetings.
- Coordinates the appointment, re-appointment, promotion and tenure activities for faculty and affiliate faculty in the Division for 20 current MD/DO/PhD faculty, and 20 Advanced Practice Providers in the Ambulatory, Inpatient, ICU and research settings.
- Monitors along with the Director of Education in the Department of Surgery educational programs with respect to finances, administration and resource management.
- Coordinates all appointment, re-appointment, promotion, and tenure activities for all affiliate faculty.
- Coordinates personnel matters for the Division, including position establishment, recruitment, affirmative action, hiring and supervision of staff, performance planning and appraisal, and termination processes. Performs these functions for divisional faculty, house staff and trainees, fellows, state classified or exempt professional staff, student workers, and CU Medicine staff.
- Processes a variety of personnel forms in multiple personnel systems and conducts required processes in PeopleSoft or other systems. Maintains appropriate personnel records (e.g. vacation, sick leave, grievances, audits). Monitors the performance evaluation activities for all support staff to include implementation and maintenance of the performance planning/appraisal program.
- Facilitates the resolution of problems that arise between patients, support staff, physicians and other departments.
- Facilitates and promotes staff development and training classes, and provides orientation to faculty and staff as needed.
- Prepares reports for the Department or others as requested to satisfy needs such as ACGME studies, program reviews, retreats, audits, annual reports, board reports or other.
- Leads and/or oversees process improvement projects within the Division to support efficiency in operations and business processes.
- Oversees administrative, research and educational programs. Support operational procedures and coordinate implementation of new initiatives.
- Co-Chairs Division meetings with the Division Head.
- Oversees Division communication that highlights happenings, important updates, and other information. This includes managing Children’s and Dept. of Surgery websites to ensure all faculty content is up-to-date.
- Coordinates divisional purchasing activities, including delegation of purchasing responsibilities and adherence to purchasing policy, acquisition of capital equipment items and major capital building/renovation, and negotiation of leases.
- Maintains familiarity and skill level for multiple procurement systems, including state, and CU Medicine.
- Oversees Division facilities, both on and off campus, to ensure efficiency of operations. Participates in construction and/or remodeling activities and space and equipment inventory to assist in the long-range planning of facilities.
- May be responsible for space acquisition, leases or other contractual arrangements for clinical or research space needs
Program Development/ Planning:
- Fosters and promotes financial growth and health of the Division through the development of new and expanded funding sources and opportunities. Actively seeks business opportunities for faculty clinical practices, develops ventures and collaborations, engages in real estate leases, prepares agreements and contracts, seeks legal review, and performs other tasks essential to clinical business entrepreneurship and development.
- Coordinates multi-disciplinary program development with Department and Children's Hospital Colorado administration for creation and implementation of programs, including Advanced Practice Provider recruitment, development of marketing and outreach, establishment of programs in the Ambulatory setting, and analysis of clinical and surgical volumes, charges, revenue, and financial data.
- Prepares business plans for new programs, contracts, joint ventures, physician networks.
- Serves as Public Relations liaison for constituents.
- Coordinates conferences, CME and public relations events.
- Participates in planning activities for the Division, including long range and short range planning. Shares responsibility for projection of programs, patient/client census, revenues and expenses, personnel needs and facility needs.
- Represents the Division to visitors, clients, media and the public. Partic