Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Wisconsin


Work type: Staff-Full Time
Location: Madison
Categories: Human Resources, Payroll

Position Summary:The Division of University Housing is committed to providing an exceptional workplace for its workforce of approximately 450 career staff members and over 1,500 students. University Housing provides a work environment that is focused on customer service and a commitment to students. Employee engagement and professional development are also priorities. University Housing operates nineteen residence halls across the University of Wisconsin-Madison campus, providing a home to over 7,800 undergraduate students. We also operate three apartment communities, serving about 3,000 graduate students, academic staff, postdoctoral researchers, faculty, and their families. In addition, we manage seven dining venues across campus, and provide conference group and youth camp housing throughout the summer months.

University Housing is divided into five main departments: Administration, Dining & Culinary Services, Residence Hall Facilities, Residence Life, and University Apartments. Whether we're launching new academic support services, testing out a new recipe, renovating resident rooms, organizing welcome events, cleaning our facilities, or inviting a new summer youth camp to campus, everything that we do is to support the mission of the University and fulfill University Housing's goal to be, "The place everyone wants to live."

University Housing is an essential services provider and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close as our services must be maintained at all times.

The University Housing Human Resources department serves all Housing employee categories - full time, student, and temporary. Departmental scope ranges from payroll/benefits, to overseeing a robust student employment program and to recruitment, employee relations, leave of absences for the full time staff. The Department is comprised of 16 members, plus student employees.

Under the general supervision of the Human Resources Career Employment Manager, this position is responsible for assisting with the administrative and recruitment functions within the University Housing Employment team. This position also assists with a custom online application system and marketing efforts for career and student employment. Responsibilities also include compiling and analyzing data, as well as general human resources support. This position ensures all duties are performed in compliance with complex policies, procedures and laws.

This position provides classification services to divisional managers, performs complex salary calculations and provides technical expertise on pay classifications. Coordinates recruitment's for full time, temporary, and fixed-term positions.

This position is privy to confidential records and conversations that directly affect the employer-employee relationship referred to in 111.81(7) Wisconsin Statutes. The incumbent in this role will organize activities, prepare documents, schedule and participate in meetings, collect and direct information for Human Resources that by their sensitive and confidential nature include management activities and decisions that directly affect staff.

The position requires independence of action and decision making authority, initiative, independent judgment, discretion, and an ability to effectively communicate with people in tense situations. The incumbent in this position is expected to exercise a high level of administrative, problem solving and analytic ability as well as solid human resources guidance.

Human Resources is committed to demonstrating our Division of University Housing Core Values: Care in how we approach people and our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

University Housing is an essential services provider and all University Housing employees are part of this commitment to our residents and guests. University Housing is unique from many other state agencies and university departments because we cannot close as our services must be maintained at all times.

Position Duties:List of DutiesInstitutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

-Previous Human Resources experience is preferred.
-Experience with Full Life Cycle recruitment preferred

-PHR, SPHR, SHRM-CP, or SHRM-SCP or the ability to obtain in the first year.


Work Type:Full-time:100%

Work Schedule:Office hours are 7:45am - 4:30pm; extra hours as priorities dictate.

Appointment Type, Duration:Ongoing/Renewable

Hourly rate:Minimum $19.00
Depending on Qualifications

Instructions to Applicants:Please submit a resume within the online application system.

Online applications must be received by 11:55pm on the deadline listed. Failure to submit complete application materials will result in ineligibility for this position. A criminal background check will be conducted on all finalists. The starting rate for this position will be $19.00 per hour or higher, based on qualifications.

Contact:Jennifer Grudzinski
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:HR ASST(19410)

Employment Class:University Staff-Ongoing

Job Number:109952

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.Applications Open: Nov 8 2019 Central Standard Time
Applications Close:Nov 22 2019 11:55 PM Central Standard Time

  • access
  • marketing
  • payroll
  • spring
  • teaching