Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Newark


Event & Conference Coordinator-EXT0000G
PGIM, the global investment management businesses of Prudential Financial Inc., is one of the world’s leading money managers. With offices in 15 countries and over $1 trillion in assets under management, clients rely on our risk management expertise, intellectual capital and creative solutions to realize their investment objectives. Our distinct multi-manager model delivers a broad suite of actively-managed solutions in the areas of public and private fixed income, equities, alternatives and real estate to serve our clients’ needs. We are passionate about delivering investment returns for our clients and dedicated to our greatest asset – our people. Learn more about who we are and how we can work together, please visit:
The PGIM Marketing team is looking for an Event Coordinator to join our team. You will report to the VP of Marketing, Head of Conferences and Sponsorships at PGIM. Your primary responsibilities would include working with the team to lead and execute PGIM’s global conference and sponsorship plan in coordination with marketing, communications, and the Institutional Relationship Management team, as well as PGIM’s partners within the Agency and Global Communications offices.
This position is highly visible with senior leaders across PGIM who are stakeholders in the global conference program. You will work closely with the VP and functional and business teams in ensuring deadlines and deliverables are met.
Are you highly organized, a self-starter, and able to deal with multiple projects at a time? Do you have a passion for marketing and enjoy working within a nimble, creative and hands-on team? If so we want to hear from you.
What you will be doing:
Coordinating deliverables for sponsored conferences, which may include obtaining approvals of branded collateral, compiling biographical information of speakers and topic abstracts, and compiling conference marketing materials.
Organizing benefits and event programming connected with PGIM’s Lincoln Center sponsorship.
Working closely with the Director of Meeting Planning, assist with executing client-facing events including the Global PGIM Best Ideas Breakfast Series and other client events organized in conjunction with major sponsored conferences.
Coordinating the booking process for executive speaking engagements, including scheduling of prep meetings and organizing materials.
Compiling attendee lists and registrations for conferences, working with marketing groups within individual business units.
Handling and updating PGIM’s Global Speaker’s Bureau and coordinating incoming and outgoing requests for speaker appearances.
Following up with conference and event stakeholders for qualitative feedback.
Tracking evaluation metrics for conference program for executive dashboard shared with senior management.
Maintaining budget expenditures for conference and sponsorship programs; reviewing contracts and invoices.
Managing and updating a central conference calendar and emailing executives throughout PGIM.
Building calendar invitations for speakers and conference attendees, including preparing meetings and calls
Crafting and updating presentation materials and internal reports
Assisting as needed with administrative needs for conferences and events, such as shipping materials, confirming registrations, and coordinating internal meeting schedules
Minimum Associate's degree required 
3+ years event coordination experience, including events within the financial services industry or within a marketing or events agency
Strong skills in Microsoft Word, Excel, PowerPoint and Outlook required
Knowledge of the asset management industry, services, distribution and market environment a plus
Good relationship management skills, with a flexible and diplomatic attitude
Strong time management skills with the ability to prioritize and lead multiple projects at the same time under tight deadlines
Able to handle multiple priorities in a fast-paced environment
Minimal travel required - approximately 10%
Capabilities you will need to help you succeed:
Organized and detail oriented
Exceptional communicator
Strong organizational savvy and intuition
Intellectually curious
Professional maturity
Sense of humor
Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America.

About the company

For over 140 years, Prudential Financial (NYSE:PRU) has helped people grow and protect their wealth. We offer individual and institutional clients a wide array of financial products and services. Today, we are one of the world’s largest financial services institutions. We have over $1 trillion of assets under management as of March 31st, 2017, and approximately $3.7 trillion of gross life insurance in force worldwide as of Dec. 31, 2016. We have operations in the United States, Asia, Europe and Latin America. We also have one of the most recognized and trusted brand symbols: The Rock® , an icon of strength, stability, expertise and innovation. We measure our long-term success on our ability to deliver value for shareholders, meet customer needs, attract and develop the best talent in our industry, offer an inclusive work environment where employees can develop to their full potential, and give back to the communities where we live and work. (

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