Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Minnetonka


Position Description

No industry is moving faster than health care. And no organization is better positioned to lead health care forward. We need attention to every detail with an eye for the points no one has considered. The rewards for performance are significant. You'll help improve the health of millions. And you'll do your life's best work.(sm)

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)
The Executive Assistant/Project Coordinator will support the Senior Vice President Transformation for UnitedHealthCare working closely with leaders who oversee network, clinical, operations, and technology for the combined benefits businesses comprising Commercial, Medicare and Medicaid.  This position will serve to support with traditional administrative / clerical tasks including: typing / word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, completing expense reports, greeting visitors, setting up files, and coordinating building and equipment maintenance. This position may also include project management and project coordination for enterprise wide initiatives requiring an ability to support teams in driving results across a matrixed environment.
Primary Responsibilities:
Provides administrative support to SLT leader. Plans, schedules, and organizes key meetings, travel, and conferences for the executive and their leadership teams
Handles calendar management for assigned leader(s). Understands key business priorities and proactively ensures that calendar schedules are reviewed daily and that conflicts are resolved in a timely manner
Works collaboratively with the administrative staff and chiefs of staff across the organization to ensure that deadlines for key deliverables are communicated and delivered on a consistent basis
Handles confidential and sensitive information, resolves routine questions, and escalates issues to the appropriate member of the Executive team in a timely manner
Prepare presentations using Excel, Word and advanced PowerPoint
Create executive presentations to illustrate project updates, action plan status, etc.
Provides oversight and support of executive communications; manages e-mails and expense reporting self-directed and works independently
Provide internal and external customer service to employees, vendors and clients
Updates and maintains the department files and shared drives
Maintains department reports, organization charts, software licenses and directories, as appropriate
Manages project communication channels as needed, including SharePoint
Owns and drives executive-level projects, including organizing and facilitating conference calls and meetings, and managing action items and follow-ups. Accountable for both the process and outcomes of such projects and meetings
Project status updates, will utilize influence management skills to obtain routine and ad hoc request on project updates and analysis
Manages multiple tasks / projects and deadlines simultaneously with meticulous attention to detail
Partnering with executive leadership to draft, edit and publish memos newsletters, articles, best practices, and other content across multiple mediums.
Create and actively maintain communications distribution lists.
Performs SLT administrative support duties, including but not limited to: Business Segment Liaison (BSL) activities, as needed (e.g., onboarding new team members, hardware / software acquisition, etc.);Expense management and travel coordination. Ensures equipment (PC, phone systems access) are ordered. Orders office supplies are ordered are maintained for the departments supported

Required Qualifications:
High School Diploma or GED
10+ years of administrative support in a corporate setting at least six of which have included support of senior executives
2+ years of project related work including project tracking or project management in a large complex matrixed environment
Intermediate or greater level of Excel, Word, Outlook and PowerPoint proficiency
Experience working in a fast-paced, matrix organization
Ability to effectively organize and prioritize work schedule and tasks
Ability to work independently and be flexible
Ability to provide high quality, consistent services to the various leaders within the

About the company

Our mission is to help people live healthier lives and to help make the health system work better for everyone.

A Fortune 6 company, we're focused on helping people live healthier lives while making the health system work better for everyone. Here, we seek to empower people with the information, guidance and tools to make personal health choices. We work harder and we aim higher. We expect more from ourselves and each other. And, at the end of the day, we’re doing a lot of good for more than 85 million people worldwide.

Our biggest point of differentiation is our people - and the collective talent, energy, intelligence and drive our force of 188,000 individuals around the world bring to our mission every single day. So, how do we do it? With our every action, interaction and intention that demonstrates the five fundamental values that guide everything we do:

• Integrity
• Compassion
• Relationships
• Innovation
• Performance

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