Job description

Requirements

  • Entry level
  • No Education
  • Salary $4,847.00 gross per month
  • Juneau

Description

Job Description


The Department of Public Safety is recruiting for a Grants Administrator II to join our team committed to public safety through public service.


This position is part of the Council on Domestic Violence and Sexual Assault and the Grants Administrator II (GA II) provides expertise and coordination to CDVSA related to all aspects of grant procurement and management, including key responsibilities to manage community grant awards, solicitation, awards and protests and appeals; resolve problems and issues that impact statewide grant services and operations, and prepare and respond to federal and state audit findings and requirements.


Key Responsibilities of this position include:
- Facilitate the development of Requests for Proposals (RFP), informal RFPs, letters of interest and other forms of grant solicitations;
- Serve as the primary point of contact for all competitive and non-competitive grant solicitations, responding to technical questions, developing and posting written responses to questions and track all solicitation inquiries;
- Facilitate Proposal Evaluation Committees (PEC) based on the CDVSA policies related to fair and unbiased reviews and scoring of each proposal, collect each PEC members scores, facilitate discussion and request input and recommendations in addition to final scores;
- Prepare and distribute Grant Award forms, including all award conditions aligned with each sub-recipients funding allocations;
- Collect, review, track and approve monthly reimbursement forms (federal funds) and quarterly financial reports (state funds) for payment of grant funds;
- Act as primary contact for all fiscal and technical issues related to sub-recipients compliance with grant awards;
- Conduct annual, or as needed, financial desk reviews for each CDVSA funded program;
- Maintain strong relationships with sub-recipients and as needed provide one-on-one consulting, training and technical assistance to ensure sub-recipients have the knowledge and understanding to successfully comply with grant regulations.


We are looking to hire someone with the following knowledge, skills, abilities, and experience:
- General understanding of state grant regulations, processes and practices;
- Knowledge of or the ability to quickly gain knowledge of state and federal laws, regulations, policies and practices related to the use and awarding of public funding to community-based sub-recipients;
- Knowledge and experience with grant administrator-level work including developing RFPs, conducting Proposal Evaluation Committees (PEC), and monitoring financial management and compliance of sub-recipients;
- Ability to exercise independent and critical thinking and decision-making, while working independently and as part of a team;
- Advanced level proficiency with Microsoft Excel and the MS Office Suite, including the ability to produce tracking and training documents using various software programs.


The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/


Minimum Qualifications
One year of experience at the trainee or entry level performing accounting, budget, grants administration or procurement duties. This experience is met by service as an Accountant I, Grants Administrator I, Procurement Specialist I, Contracting Officer I, Program Budget Analyst II, or Administrative Manager I with the State of Alaska or the equivalent elsewhere.

OR

Two years of full proficiency experience as an accounting technician responsible for a variety of accounting activities which require extensive knowledge in areas of functional responsibility or programs and subject matter to perform technical accounts maintenance, reconciliation and reporting. This experience is met by service as an Accounting Technician II with the State of Alaska or the equivalent elsewhere.


Additional Required Information
COVER LETTER


- Cover letter outlining how you meet the desired knowledge, skills, abilities and experience identified in this posting and experience performing the identified Key Responsibilities for this position;
- Resume (please bring to an interview if scheduled);
- List of three recent professional references, at least one who supervised you within the last 2-years, with telephone and email contact information (please bring to an interview if scheduled).


WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experience the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit application packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

BACKGROUND CHECK
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.

TRAVEL
This position requires travel both in-state and out-of-state.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at the address above. The State of Alaska is an equal opportunity employer.


Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Angela Wells
Administrative Assistant II
907-465-4356
907-465-3627 (fax)
Angela.wells@alaska.gov

  • accountant
  • accounting
  • education
  • excel
  • software