Job description

Requirements

  • Entry level
  • No Education
  • Salary $3,091.00 gross per month
  • Anchorage

Description

Job Description


The mission of the Office of Public Advocacy (OPA) is to provide advocacy for vulnerable Alaskans. OPA provides guardian ad litem representation for abused and neglected children, conservatorship and guardianship services for incapacitated adults, and attorney representation for indigent persons including respondents in guardianship proceedings, juveniles charged in delinquency proceedings, parents in child protection cases, and defendants in criminal cases. OPA has offices in Anchorage, Palmer, Bethel, Fairbanks, and Juneau.

OPA is recruiting for a Law Office Assistant I to support the civil section in Anchorage. This is an exciting position that offers an excellent opportunity for applicants who are seeking a challenging position in a positive and professional work environment. The successful candidate will possess strong organizational skills, be detail and goal-oriented, and possess a well-developed work ethic. OPA is a very fast-paced work environment where the ability to prioritize workloads and meet competing deadlines is essential. In order to advance to the interview stage of this recruitment, you must document within your cover letter your knowledge, skills, and abilities as they pertain to the key responsibilities of the position.

Key Responsibilities of this position include:


- Answer, screen, and route all incoming calls.
- Draft, type, format, and edit, and proofread correspondence and professional documents in a variety of formats (including electronic);
- Ensure all documents are prepared according to court rules and procedures;
- Create and maintain case information into a specialized database and run reports as requested;
- Maintain court calendars;
- Reception duties: open, date-stamp, distribute incoming mail, post outgoing mail, perform daily court run distribution and filing;
- Organize and file all incoming discovery and documents;
- Prepare files for archiving;
- Ability to obtain a Notary Public Bond.

We are seeking a candidate with the following knowledge, skills, and abilities (these traits must be documented in your cover letter and applicant profile):


- Ability to maintain strict confidentiality of privileged communications and information and to comply with privacy laws and regulations.
- Ability to hear graphic discussions and to view evidence of violent crimes in a detached and professional manner.
- Ability to manage multiple tasks with frequent interruptions.
- Ability to work independently and within a team environment.
- Excellent verbal and written communication skills.
- Experience working with databases and Microsoft Office.


Minimum Qualifications
One year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.).

Substitutions:
Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month).

Vocational-Technical Certification in a business support career area (such as administrative office technology, business and marketing management, entrepreneurship, office assistant, etc.) or legal support career area (such as paralegal, legal assistant, legal secretary, criminal justice, etc.) may substitute for the required experience.

Special Note:
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.


Additional Required Information
COVER LETTER
A cover letter is required for this position. The cover letter should highlight knowledge, skills, and abilities listed above. Please attach the cover letter to your application before submitting it online. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

RESIDENT REQUIREMENT
This position is open to Alaska Residents only. If you are not sure if you qualify for Residency Status, please contact the Workplace Alaska Hotline at 800-587-0430 (toll free) or (907)465-4095.

EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465-4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'govermentjobs.com' domains, visit the Lost Password Help page located at https://secure.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.


Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager:
Brandy Glaudo - Administrative Officer I
Phone: (907) 269-3527
Email: brandy.glaudo@alaska.gov

  • office assistant
  • recruitment
  • secretary